Incident and Hazard Reporting
Reporting through Keep Safe
The University values privacy and is committed to protecting your personal information. The purpose of collecting this information is to aid in the response to, and prevention of injuries and illnesses, as well as to identify and mitigate hazards. Information you provide will be available to your supervisor/line manager and P&C WHS Team. In this way Keep Safe ensures that your information is kept confidential.
The platform we are using is called RiskWare, but internally we refer to it as Keep Safe.
As a staff member or contractor, your report will naturally be allocated to your supervisor. Students will be given guidance to determine who the correct person to select is. This makes it very clear on who will receive the report to investigate.
If there is a need - the person reporting will have the ability to ensure that people alleged to have contributed to the incident or hazard will not be able to view the report.
For reporting highly sensitive issues such as sexual assault, sexual harassment, gender-based violence or safety of a child, report directly to the Safe Communities Team.
All complaints/grievances or allegations of misconduct should be reported to Workplace Relations.
Incidents/Hazards
WHS P007 Incident and Hazard Reporting and Investigation Protocol provides an overview of incident and hazard reporting.
What is an incident? “An event that has led to or could have led to (near miss) an injury or illness”.
What is a hazard? “Anything with the potential to cause harm, injury or illness to a person”.
Both physical and psychological incidents and hazards can be reported into Keep Safe.
All incidents and hazards relating to work, study, or living on campus at the University must be reported as soon as reasonably practicable after the incident is identified. Preferably within 24 hours, no matter how minor they are.
It is the responsibility of all staff, students, contractors, volunteers and visitors to report any safety related incidents or hazards they are involved in or aware of.
For staff counselling please access the Employee Assistance Program. Student counselling can be accessed here.
Actions
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Response
When a hazard is identified, immediate actions should be taken to mitigate risks, such as isolating the area, using safety equipment, and informing affected personnel to prevent accidents or injuries. -
Reporting
All identified hazards must be promptly reported through Keep Safe to ensure the issue is addressed and documented. -
Investigation
Once reported, a thorough investigation is conducted to determine the root cause of the hazard, assess potential impacts, and recommend corrective actions to prevent future occurrences.
