Incident and Hazard Reporting
Electronic reporting of all incidents and hazards is through Skytrust.
Incident / Hazard Reporting & Investigation
The University’s WHS P007 Incident and Hazard Reporting and Investigation Protocol provides an overview of incident and hazard reporting.
All incidents relating to work, study, or living on campus at the University must be reported as soon as reasonably practicable after the incident is identified preferably within 24 hours, no matter how minor they are.
All hazards relating to work, study or living on campus at the University must be reported as soon as reasonably practicable.
It is the responsibility of all staff, students, contractors, volunteers, and visitors to report any safety related incidents or hazards they are involved in. UNE staff may report incidents and hazards on behalf of students, contractors, volunteers, and visitors.
Incident and Hazard Reporting
What is an Incident? “An event that has led to or could have led to (near miss) an injury or illness”.
What is a Hazard? “Anything with the potential to cause harm, injury or illness to a person”.
All staff, students, contractors and visitors are required to report incidents and hazards to the University. Skytrust is the secure system used to report which allows the WHS Team to monitor incidents, hazards, investigations and all associated corrective actions.
If the injured person is unable to complete the report their supervisor must complete it on their behalf.
The incident notification and report will automatically be sent to the WHS Team and the supervisor of the staff member involved in the incident. If you have any questions about providing incident details please contact firstname.lastname@example.org.
1. Go to SkyTrust
2. Click on 'Sign in with Microsoft'
3. Select your UNE Account
4. Enter your normal UNE username and password
5. Once logged into Skytrust you will see two large tiles that allow reporting of an Incident or Hazard as illustrated in the picture below.
Alternatively, you can click on 'Safety' in the left hand menu and follow the links to report an incident or hazard.
6. Complete the required report with as many details as possible ensuring that information is provided for all sections of the form. The WHS G024 Incident & Hazard Reporting in Skytrust Guideline provides some assistance with what information is required.
Psychological Incident / Hazard Reporting
Psychological incidents and hazards can be reported to the SkyTrust system. Please be aware that incidents and hazards are automatically sent to your direct supervisor and other relevant supervisors.
If you have concerns about reporting a psychological incident or hazard on the SkyTrust system you can lodge a confidential report direct to the WHS Team. To complete a confidential incident or hazard report complete a WHS F021 Hard Copy Incident Report Form or WHS F022 Hard Copy Hazard Report Form and send the form to email@example.com.
Student, Contractor & Visitor Reporting of Incidents and Hazards
In the event that an incident occurs or a hazard is identified under the supervision of an academic, professional, or residential staff member, the UNE staff member is responsible for ensuring a report is submitted via SkyTrust.
In the case of incidents occurring within the University grounds (but not under the supervision of a UNE staff member), the incident (or hazard) should be reported via the forms below and forwarded to the WHS Team.
In the event that the Skytrust system is not accessible Incidents and Hazards can be reported by completing and submitting the relevant WHS F021 Hard Copy Incident Report Form or WHS F022 Hard Copy Hazard Report Form.
Serious incidents may be considered a 'Notifiable Incident' under safety laws and are required to be reported to and potentially investigated by the relevant state regulator (eg: SafeWork NSW). A ‘Notifiable Incident’ is an incident when: a person dies; a person experiences a serious injury or illness; or a potentially dangerous incident occurs. The relevant state safety laws provides a definition of what constitutes a ‘dangerous incident’.
If such an incident occurs the relevant emergency service is to be contacted on ‘000’ and Safety and Security on 6773 2099, the WHS Team is also to be contacted immediately to determine the response which may include requirements to preserve the incident scene pending further direction from the regulator and/or police.
Incident and Hazard Investigation
Investigation of Incidents are divided into two (2) categories, Level 1 and Level 2.
A Level 1 Incident is an incident that is not notifiable to the regulator and of a less serious nature, these incidents are to be investigated generally by the supervisor of the person reporting or involved in the incident.
The WHS Team will forward relevant details to the supervisor to assist them with the investigation process which will include the WHS G021 Incident Investigation Level 1 & Skytrust Close-Out Guideline.
A Level 2 Incident is an incident that is either notifiable to the regulator or of a ‘serious nature’ and the investigation should be conducted by a suitably trained ICAM Investigator. The determination of what incidents are deemed a ‘serious nature’ is at the discretion of the WHS Manager in consultation with the WHS Committee and Management Group. The University maintains a number of qualified ICAM Investigators to be used. The WHS G022 Incident Investigation Level 2 ICAM & Skytrust Close-Out Guideline provides assistance of this process.
In the event that an incident occurs involving a Student, Contractor or Visitor under the supervision of an academic, professional, or residential staff member, the relevant UNE staff member is responsible for completing the Level 1 Investigation, if the incident is deemed to be a Level 2 Incident then the Level 2 Investigation process applies as above.
All Hazards are investigated by the WHS Team directly and the WHS G023 Hazard Investigation & Skytrust Close-Out Guideline will provide assistance on this process.
The University is committed to providing a work place for all staff that fosters and promotes health and wellbeing. If you are injured or develop an illness through the course of your employment and your work is determined to be a substantial contributing factor to your injury or illness, you may be eligible to receive workers compensation benefits in relation to the injury under the Workplace Injury Management and Workers Compensation Act 1998 and the Workers Compensation Regulation 2016. This legislation provides a system of compensation for workplace injuries, and assists injured workers to return to work.
The Health and Wellbeing Officer Miss Miriam Lott can be contacted on extension 4540 or email firstname.lastname@example.org for more information or assistance.