Supplying to UNE

** For NEW UNE Finance registrations or to AMEND existing payment accounts**

To onboard or update a UNE Student or Staff member:

  1. Send the payee the link to the UNE Student and Staff Finance Registration form.
    • They must attach evidence of the correct bank account
    • the Account Holder’s name must match the Bank Account Name on the evidence provided
    • they must tell us who at UNE has asked them to complete the form.
    • An email confirmation will be sent to the remittance email address provided.
  2. UNE Financial Operations team will use those details to register or update the payment account in TechOne and Eftsure.
  3. Community Members who are directed to this form will be notified of their UNE Supplier ID number once the registration is finalised.

Please note: This form does NOT need to be completed if the following is true:

  • the payee has completed this form within the last 18 months OR
  • received a payment from UNE within the last 18 months AND
  • payee details have not changed since then. 

If you are unsure if you need to complete this form or not please contact UNE Procurement on 02 6773 3914 or by email to procurement@une.edu.au. We are available Monday to Friday between 8am and 4pm.

If you have any payment enquiries, please contact the UNE Staff contact who directed you to this form.

...............................................................................................................................................................................................................................................................

Supplier Onboarding at UNE

Due to growing cybersecurity and fraud concerns UNE have now engaged Eftsure, a third-party verification provider, to independently verify our payees with an ABN and Australian bank account.

Moving forward, all suppliers and payees (other than staff or students) will be sent an emailed invitation to provide their details for verification prior to being added into TechnologyOne for processing of invoices and other payments.

To onboard a new supplier or payee, or amend payment details:

  1. Send the payee the link to the Supplier Onboarding Request form.
  2. UNE Financial Operations will use those details to send out the Eftsure Onboarding invitation via email.
  3. The payee completes the Eftsure Onboarding form.
  4. If the payee is a supplier with an ABN and Australian bank account, they should be contacted by Eftsure to verify their bank account.
  5. Once verified, the details will be transferred into our TechnologyOne Financials software.
  6. The payee and UNE Staff Contact will be notified once the payee is ready to be used in TechOne.

Please note, this new process replaces previously used payment collection forms and will be used for collecting any details relating to payments made by UNE.

This includes :

  • UNE Supplier Application or Amendment form
  • UNE Reimbursement and Refund form
  • the payment details section of the Sundry payment form
  • external examiners/honorarium form

For more information about the Eftsure verification process, please visit the Eftsure Supplier Resource webpage.

If you have any questions or concerns, please contact our team via financehelp@une.edu.au.

...............................................................................................................................................................................................................................................................

Use this section to find out about supplying services and goods to the University including procurement, tendering and independent contractor information.

UNE Student and Staff Finance Registration form - The current tool for updating or registering UNE Student or Staff personal details with UNE Finance.  This must be completed for all payment which aren't wage related, including prizes, scholarships, allowances and reimbursements.

Supplier Onboarding Request form - complete this form to register a payee to receive an Eftsure Onboarding Invitation. This is a necessary requirement for suppliers and non-business individuals who need to submit or amend payment details.

How to complete the Supplier Onboarding form

UNE Accounts Payable Process for Suppliers - A guide on formatting and submitting your invoice for payment by UNE.

UNE General Terms and Conditions - We have our own Purchase Order Terms and Conditions which are neutral and simply reflect statutory obligations. These terms & conditions apply in the event no separate executed agreement exists.

UNE Statement of Business Ethics - UNE sets high ethical standards for ourselves and we expect the same of our commercial partners and suppliers. The Statement of Business Ethics gives guidance to commercial partners and suppliers on expected behaviours. All individuals and organisations that deal with UNE must adopt these standards of ethical behaviour.

Supplier Creditor Applications - The UNE does not sign suppliers creditor applications; we are a New South Wales government agency within the education portfolio and as such comes security of creditor payment.

eTenderBox Portal - UNE's digital platform for invited suppliers to respond to Request for Quotes. Powered by Ready Tech.

eTenderBox Supplier guide - a step by step guide to support UNE suppliers as they register and respond via eTenderBox.

Tenderlink - Access to UNE tenders for Suppliers

UNE Worksite Induction - Contractors working at the University of New England are required to have the appropriate level of knowledge and skills to perform the work or tasks they undertake.