Supplying to UNE

**NEW Supplier Onboarding Process**

Due to growing cybersecurity and fraud concerns UNE have now engaged Eftsure, a third-party verification provider, to independently verify our payees with an ABN and Australian bank account.

Moving forward, all suppliers and payees will be sent an emailed invitation to provide their details for verification prior to being added into TechnologyOne for payment of invoices, prizes, scholarships, allowances, reimbursements and refunds.

To onboard a new supplier or payee, or amend payment details follow the new process below:

  1. Send the payee the link to the Supplier Onboarding Request form.
  2. UNE Financial Operations will use those details to send out the Eftsure Onboarding invitation via email.
  3. The payee completes the Eftsure Onboarding form.
  4. If the payee is a supplier with an ABN and Australian bank account, they should be contacted by Eftsure to verify their bank account. If the payee is a UNE Staff member, Student, or has a bank account outside of Australia, their details will be verified by our Financial Operations team.
  5. Once verified, the details will be transferred into our TechnologyOne Financials software.
  6. The payee and UNE Staff Contact will be notified once the payee is ready to be used in TechOne.

Please note, this new process replaces all previously used payment collection forms and will be used for collecting any details relating to payments made by UNE.

This includes :

  • UNE Supplier Application or Amendment form
  • UNE Reimbursement and Refund form
  • the payment details section of the Sundry payment form
  • external examiners/honorarium form
  • all student bank account collection methods.

For more information about the Eftsure verification process, please visit the Eftsure Supplier Resource webpage.

If you have any questions or concerns, please contact our team via financehelp@une.edu.au.

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Use this section to find out about supplying services and goods to the University including procurement, tendering and independent contractor information.

Supplier Onboarding Request form - complete this form to register a payee to receive an Eftsure Onboarding Invitation. This is a necessary requirement for suppliers, UNE staff, Students and non-business individuals who need to submit or amend payment details.

How to complete the Supplier Onboarding form

UNE Accounts Payable Process for Suppliers - A guide on formatting and submitting your invoice for payment by UNE.

UNE General Terms and Conditions - We have our own Purchase Order Terms and Conditions which are neutral and simply reflect statutory obligations. These terms & conditions apply in the event no separate executed agreement exists.

UNE Statement of Business Ethics - UNE sets high ethical standards for ourselves and we expect the same of our commercial partners and suppliers. The Statement of Business Ethics gives guidance to commercial partners and suppliers on expected behaviours. All individuals and organisations that deal with UNE must adopt these standards of ethical behaviour.

Supplier Creditor Applications - The UNE does not sign suppliers creditor applications; we are a New South Wales government agency within the education portfolio and as such comes security of creditor payment.

eTenderBox Portal - UNE's digital platform for invited suppliers to respond to Request for Quotes. Powered by Ready Tech.

eTenderBox Supplier guide - a step by step guide to support UNE suppliers as they register and respond via eTenderBox.

Tenderlink - Access to UNE tenders for Suppliers

UNE Worksite Induction - Contractors working at the University of New England are required to have the appropriate level of knowledge and skills to perform the work or tasks they undertake.