Thesis Submission and Examination

Thesis submission

Thesis Submission

All Higher Degree Research students are required to submit their thesis electronically in pdf format to hdrexam@une.edu.au.

The electronic copy of the thesis should be submitted in Adobe pdf format and preferably as one document. If the thesis is submitted in more than one document, each document must not be larger than 30 megabytes.  Any colour photos or graphics must be no higher than 300 dpi.

If an examiner requires a physical copy of the thesis, Research Services will contact the student, who will be responsible for the printing of the soft-bound copy(ies).  Printing and binding of a thesis can be organised by Fujixerox whose contact details are:  UNEDSC@aus.fujixerox.co or phone (02) 67712420.

A thesis can be printed double-sided however it is important to ensure that the print does not show through the paper.  Please note that theses CANNOT be spiral or comb bound

Students are also required to submit all Thesis Submission Forms at the time of submitting the thesis. Please see "Thesis Submission Forms" menu for the list of forms.

Formatting of Thesis

For assistance with the general formatting of a thesis, please refer to the Guidelines-for-the-Preparation-of-Research-Dissertations

Students should contact their Principal Supervisor for information regarding possible particular formatting requirements of their School.

Thesis Submission Forms

The following forms must be provided when you submit your thesis for examination:

  1. Thesis Submission Form
  2. Statement of Authorship Form
  3. Right of Access to Thesis Form
  4. Request to Restrict Access to Thesis
  5. Copyright Compliance Table
    1. Copyright Compliance Table - Example Form
  6. 100 Word Abstract for Graduation

Please use the Thesis Submission Checklist in preparing your thesis for submission.

Thesis by Publication
Thesis by Publication

Students who enrolled in HDR programs on or after the 5th of August 2015, and who wish to include publications in their thesis, need to refer to the Thesis by Publication Guidelines.

Student who enrolled in HDR programs prior to the 5th of August 2015, and who wish to include publications in their thesis, should refer to the Journal Article Format guidelines.

Students submitting in either of these formats are required to include the following 2 forms at the end of each chapter which contains a publication.

Thesis Editors

UNE recommends that HDR candidates who are seeking the services of an editor obtain services through the Institute of Professional Editors (IPEd) or The NSW Society of Editors.  This way candidates can be sure of getting expert assistance from trained professionals. UNE also recommends that HDR candidates refer to the Theses Editing Guidelines from the Institute of Professional Editors so that they are aware of what editing entails.

The Society of Editors NSW
Institute of Professor Editors
Institute of Professional Editors Limited (IPEd) Theses Editing Guidelines

The Institute of Professional Editors (IPEd) also has an Editors Directory which is a national list of freelance editors, who are professional members of IPEd. The Editors Directory can be found in the IPEd website, on the Find an Editor listing.

Thesis examination

Appointment of Examiners

The School must provide the Recommendation of Examiners to Research Services no later than 4 weeks prior to the student submitting.   Failure to receive this form prior to submission will result in delays in the examination process.

The Completed Form should be sent to hdrexam@une.edu.au

In preparing the Recommendation of Examiners, the Supervisors should be aware of any perceived or actual conflicts of interest and ensure these are declared on the Recommendation of Examiners Form.

The Council of Deans and Directors of Graduate Studies in Australia (DDOGS) has developed the following guidelines around conflicts of interest in the appointment of Examiners:

Examination Process and Outcomes

Once a thesis is submitted, it is sent out for examination as soon as possible after the nominated examiners are approved. The examination process normally takes three to four months, but due to the nature of the process may take longer. Examiners are asked to provide a written report six weeks from the date of receipt of a thesis, but may request additional time.

Once all reports have been received, they are forwarded to the Graduate Research Examination Board who meet on the first Tuesday of each month.  The Board will determine the outcome which will then be communicated to the student in writing, with copies of the Examiner reports.  

The outcome determined by the Board can be one of the following:

  • (a) Recommend that the degree be awarded;
  • (b) Recommend that the degree be awarded conditional upon the making of minor or major amendments/changes as the Board deems appropriate;
  • (c) Permit a candidate to revise the thesis for re-examination if, in the opinion of the Board the work is of sufficient merit to warrant this concession;
  • (d) Recommend that the degree not be awarded
Submitting an Amended or Revised Thesis

Amended Thesis

When submitting an amended thesis, the following must be returned to hdrexam@une.edu.au by the date indicated in the outcome letter:

Revised Thesis

Submission of a revised thesis is the same process as submitting the primary thesis. You must provide all Thesis Submission Forms along with your electronic thesis to hdrexam@une.edu.au

Completion and graduation

Completion and Conferral

Once a student has submitted their amended or revised thesis to Research Services (if required), they have formally satisfied the requirements of the degree. It should be noted, that students are not deemed graduates until the University has conferred their degree.

Research Services will then process the student’s details to be endorsed by the Graduate Research Examination Board and approved by the Pro Vice-Chancellor (Research) to enable them to graduate.

Once all approvals have been granted, Research Services will then officially notify the student that they have been approved to graduate with the graduation ceremony details.

Graduation in absentia

Once a student has submitted their amended or revised thesis to Research Services (if required), they have satisfied the requirements of the degree. It should be noted, that students are not deemed graduates until the University has conferred their degree.

If a student cannot wait until the next graduation ceremony and urgently requires their Academic Transcript and Testamur, they can apply to graduate in absentia. To do this, they should email hdrexam@une.edu.au. It is preferable if this is lodged at the time of submitting the amended or revised thesis, however it can still be processed after approval has been provided to graduate.

Research Services will then process the student’s details to be endorsed by the by the Graduate Research Examination Board and approved by the Pro Vice-Chancellor (Research) to enable them to graduate.

Once all approvals have been granted, Research Services will then formally notify the student and request that the Graduation Unit prepare the Academic Transcript and Testamur to issue to the student as soon as possible.

Graduation

After a student receives formal notification from Research Services with their graduation details, an invitation to graduate will be emailed to their UNE email address from the Graduation Unit. The invitation will provide details on how to register to attend the graduation ceremony, and other relevant information.

If a student has received a graduation in absentia, they are still able to attend the graduation ceremony, however they may not receive an email invitation or be able to register online. Instead, they should lodge a request through AskUNE: http://askune.custhelp.com/

Further information on Graduation can be found at: http://www.une.edu.au/current-students/graduation/your-graduation

The Graduation Unit can be contacted through AskUNE: http://askune.custhelp.com/

For more information, please visit the Contact Us page.