Research Data Management

Research data management refers to the process of organising, documenting and curating data at all stages of the research lifecycle.

All UNE researchers have responsibilities when it comes to managing research data. A well managed data set is a valuable research output that others can use to further their understanding of your work.

Benefits of Data Management

Managing and sharing your research data increases the impact of your research by:

  • Driving up citation counts by allowing others to cite your data in their own work
  • Giving you the credit you deserve for producing high-quality data sets
  • Allowing for the long-term preservation of data, so yourself and others can access and re-use it in future

Managing Your Data

Your Research Data Coordinator is a great first point of contact for any questions you have about managing and storing your data, including advice about creating your data management plan.

An effective data management plan sets out how you intend to collect, store and manage your data and should include:

  • What file formats your data will be created in
  • What software are required to access this data
  • Where you will store your data, and how long it needs to be kept
  • Any ethical considerations that will influence the storage or re-use of data

Data Storage

Local Server Space - "Barney"

File Space - Windows Server

For users with a UNE account space is available on our Windows file-server (called Barney).

Two main areas are available on Barney, the

  • Users area (also known as the H: drive) which contains your personal user space; and the
  • Stafffiles area (also known as the S: drive) which contains departmental folders for shared documents. 

Users who log onto the UNE Domain when starting their computer will automatically connect to Barney (your H: and S: drives will appear in the file explorer on your computer).

Connecting to Barney on a MAC

PLEASE NOTE: Access to Barney is available from on-campus only. If you need to access your files on barney from off-campus, you need to first set up a VPN client and establish a VPN tunnel  connection to UNE.

How to request access:

As a UNE staff member, you automatically have access to your personal file space on Barney. Access to a shared folder on Barney needs to be requested by your supervisor (by email to the IT Service Desk)

EResearch space - cloud.une.edu.au

For large volume of research data, ITD can provide a solution on our cloud space  cloud.une.edu.au to researchers and, on request, postgraduate students.

Storage is provisioned in two primary styles, designed to fit different use cases.

  • 500GB of personal home area space:
    • Only accessible via the web interface or the sync client.
    • Intended as reliable storage and/or replicas of data that are currently on desktops only.
  • Large multi-terabyte group storage areas:
    • Intended for large data sets.
    • High speed access via CIFS/SMB on campus only.
    • Also shareable via the web interface, though manipulating very large data sets is not always practical in this manner.

Web based access

Access is directly available via a secure web interface at https://cloud.une.edu.au/ and this allows the user to self administer file systems, share links that provide access vie HTTPS and manage versions.

This should provide an easy to use system that can be accessed from anywhere with a high degree of security.

Performance will be reasonable but is not designed for manipulating large quantities of data.

Sync client

Sync client access is available as well using the OwnCloud client.

  1. Once logged into https://cloud.une.edu.au (with your UNE username and password), 
  2. Click your name at the top right; and 
  3. Select  Personal.
    This will take you to a page with download the clients for desktops or mobiles for your operating system.

Installing the sync client (and setting it up to connect to https://cloud.une.edu.au with your UNE username and your UNE password) will enable you to duplicate an area of your desktop onto the server and vice versa.

NOTE: Be careful - the OwnCloud client will attempt to duplicate terabytes of data from the server onto a desktop system if you have a large amount of data stored in the cloud and are syncing for the first time.

OwnCloud client on iPhone or Android

An OwnCloud client is available for iOS and Android at a cost of approx $1.50.

Please note that you will have to have set a Sync Password prior to using any of the OwnCloud clients - if you haven't set one or have forgotten it, please log in to https://cloud.une.edu.au and set the password from the "Personal" option (from the triangle in the top right hand corner of the screen).

WebDav

You can also map a drive in Windows Explorer to appear in your list of drives. To map a drive using the Microsoft Windows Explorer:

  1. Migrate to your computer in Windows Explorer.
  2. Right-click on  Computer entry and select  Map network drive... from the drop-down menu.
  3. Choose a local network drive to which you want to map ownCloud.
  4. Enter the address: https://cloud.une.edu.au/remote.php/webdav/

You will be asked for your UNE username and password.

Once set up, the shared space will appear as one of your mapped drives.

CIFS/SMB based access (for group storage only)

Access is also available via CIFS/SMB, the Windows based Common Internet File System.

This is available on campus only and provides high speed access to move large volumes of data to and from storage areas.

How to request access:

To request an area on cloud.une.edu.au, please email the IT Service Desk with details on whether you need a personal or a shared space set up space required and, if a shared space is required, the estimated amount of data, any others users of the shared space as well as the name of the research project.

Personal space "in the cloud" - CloudStor

As an AARNet member, UNE has access to CloudStor, an AARNet service similar to Dropbox which gives every UNE staff member 100GB of space to use to upload and store files.

Cloudstor is currently only offering data storage for individuals, not shared spaces (for example for projects or research groups to work collaboratively on shared files). Individuals can share their documents in Cloudstor with others by email link but they cannot currently be edited collaboratively.

Web access:

The most convenient way of accessing your Cloudstor files is via a browser.

Login is at:   https://cloudstor.aarnet.edu.au

The service uses your standard UNE username and password.

Choose University of New England from the list of available institutions and then use you UNE username and password to login.

An instruction manual can be found at

https://www.aarnet.edu.au/images/uploads/resources/AARNetCloudStorManual_052016.pdf

ownCloud client

Sync client access is available as well using the ownCloud client.

Once logged into https://cloudstor.aarnet.edu.au,

  1. Click   your name at the top right. and
  2. Select   Personal.
    This will take you to a page with download the clients for desktops or mobiles for your operating system.

Installing the sync client (and setting it up to connect to https://cloudstor.aarnet.edu.au/plus with your UNE email address and your UNE password) will enable you to duplicate an area of your desktop onto the server and vice versa.

Note: Be careful - the ownCloud client will attempt to duplicate terabytes of data from the server onto a desktop system if you have a large amount of data stored in the cloud and are syncing for the first time.

OwnCloud client on iPhone or Android

An OwnCloud client is available for iOS and Android at a cost of approx $1.50.

Please note that you will have to have set a Sync Password prior to using any of the OwnCloud clients - if you haven't set one or have forgotten it, please log in to https://cloudstor.aarnet.edu.au and set the password from the "Personal" option (from the triangle in the top right hand corner of the screen).

How to request access:

Anybody with a UNE staff account automatically has access from the link above.

Further Information