Metadata for Research Data

A metadata record is a description of a file or set of files. Where those files are research data, metadata is the information about that collection including its contents, quality, format, collection/creation methodology, storage location, usage requirements, management requirements, and people involved with the collection.

At UNE metadata for research data is created by the Research Data Librarian in consultation with the primary researcher. This will normally happen when there is a completed version of the research data collection which, according to Management and Storage of Research Data and Materials Procedures, is when there is a research output such as a publication, report or thesis completion.

It is important to understand that access to the research metadata record does not mean access to the data collection. Providing open access to the research data collection remains a choice of the UNE researcher.

Once the metadata record has been completed, and all minimum metadata fields filled in, the record will be publicly accessible in RUNE and Research Data Australia, and issued with a Digital Object Identifier (DOI).

Minimum metadata fields

The metadata record must comprise of a certain list of fields. At UNE these are:

Record Tab

Record Field





Date coverage

Geospatial location


Description of the dataset – abstract, methodology, and sources

Related publication

Related websites



Primary contact


Field of Research (FOR) codes

Socio-Economic Objective (SEO) codes

Keywords for research subject matter


Access rights

Usage License


Identifier for the dataset (DOI or other)

URL for the data storage

Retention period

Quantity of files

Data custodian contact for access

Grant numbers associated


Embargo date


Contact the Library's Research Advisory and Engagement Services to create a metadata record for your completed research data collection.