Contractors

All Estate & Built Environment (EBE) contractors and consultants working for UNE must:

meet legislative requirements
follow regulatory health, safety and environmental obligations
comply with UNE’s policies and procedures
complete the EBE Contractor induction
have the relevant licenses and insurances to do the job tasked

EBE are responsible for engaging contractors to undertake maintenance work relating to UNE building fabric, structure and services. Schools and faculties should not act as a principal contractor or engage contractors to undertake building-related work.

Who is an Independent Contractor?

An Independent Contractor is either a sole trader, a partnership, a trust or a company trading as a service or business entity that complies with all key legislative criteria of an independent contractor.

Additional information about partnering with UNE can be obtained from the UNE Procurement Policy

Coming on board

There are a number checks & balances that must be carried out before a contractor can be engaged by the University to either supply goods or provide services.

Before commencing work or suppling goods, contractors are to supply UNE with details about their business so that payment can be made. Details such as trading name, address, ABN & account information to name a few. These details are gathered by UNE via the New Supplier Form found on the Procurement web site.
If engaged by UNE using a Purchase Order then you will need to be aware of our Terms and Conditions

Inductions

General Contractor Induction

All contractors must complete the University's Work Health & Safety Contractor Induction prior to coming onto site. The induction involves reading the course notes (Revision 6 - 16th May 2022) then answering the on-line questions.

Contractors working on site are also required to provide EBE with copies of:

any relevant licences to do the job they are tasked with
their workers compensation
third-party liability insurance.

If you employ staff who will be working on site, they too must also complete the Contractor Induction & answer the on-line questions.

Contractors must complete the induction every 12 months to remain active as a registered contractor. If the induction is not completed prior to the expiry date (12 months from completion) swipe card access on your contractor card will cease preventing you from gaining entry to buildings until it's completed.

Click on this link to access the University's Contractor Induction (Revision 6 - 16th May 2022) & online-questions.

Cleaners Laboratory Induction

Cleaners that have responsibility for cleaning University Laboratories are required to satisfactorily complete a WHS Cleaners Laboratory Induction before attempting such work. An online course highlights the types of hazards that can be found in University laboratories & what precautions should be taken to minimise the risks when working in such an environment.

This on-line induction is currently being developed & should be ready in the 1st quarter of 2025.

ID Cards

After completion of the on-line induction contractors are required to obtain an ID Card which is to be carried at all times whilst on site as proof of identification. Further information about contractor ID cards can be found on the ID Card web page including the Staff/Contractor Application form

A couple of things to note –

You will need to call into the Safety, Security & Information office so that they can take your photo & place it on the card.
Before they take your photo you must show them a copy of your Contractor Induction - Certificate of Completion as proof you have completed the induction.

Access

Electronic Access (via Cardax)

If you require swipe card access to be placed on your contractor card you will need to get the EBE Project Manager that you report too, will complete the Electronic Access Request form authorising access to certain areas / doors to be placed on your card. This form is then forwarded to Safety, Security & Information to action.

Access to Keys

Contractors who require access to areas such as Plant Rooms or Electrical Switchboards, where the door or cupboard is not controlled by electronic access (Cardax) will need access to keys stored in the University's Key watchers.

A Key watcher is an electronic system that stores, tracks & restricts access to keys. If EBE determine that the work being undertaken requires you to have a key to access a certain space, then Key watcher access will be set up for you. Approved Contractors will be issued with a User & Pin number & shown how to operate the relevant Key watcher.

Electronic access will be placed on your Contractor ID Card for the building where the Key Watcher is located in case you need access to a key outside normal business hours.

Parking

UNE operates under a Restricted Parking Area 24/7. Contractors who bring a vehicle onto campus during the week are required to obtain (at no cost) a Green Parking Permit.

Contractors are eligible to apply for a Green Parking Permit which allows parking in Green bays & Loading bays around campus for indefinite periods. Green Bays & loading bays are generally located close to buildings.

A contractor is defined as an organisation or individual that engages with the University to undertake construction, maintenance or repair type work. A Contractor is not an organisation or individual that performs administrative, teaching or research type activities under a salary/contract arrangement with the University.

Information about parking can be obtained from the Parking web page.

A map showing where the University’s car parks including permit types & locations can be found on the UNE Map web page.

Smoking on campus

It is a requirement of the Work Health and Safety Act 2011 that the University as an employer does not expose staff members, students, contractors and visitors to risks that negatively impacts on their health, safety, and welfare. As such UNE has in place a Smoke Free Workplace Protocol that contractors need to both be aware of & comply with.