HDR Progress Reporting
UNE conducts HDR progress reporting twice per year, beginning in May, then again in October. All enrolled HDR candidates are required to complete a progress report twice per year, including those who have yet to undertake Confirmation of Candidature and those on leave any leave of absence. The requirement to undertake progress reporting is in the PhD Rules (3.3).
HDR Progress Reporting is a formal tool for the University to monitor and evaluate the academic progress of each candidate in their research degree program to date, and on intended research directions for the year to come. It provides an opportunity for HDR candidates and their supervisors to reflect on the progress of research, document any issues, and undertake goal setting so as to ensure a timely completion.
UNE use an online system to undertake HDR Progress Reporting. The request to report will be received by email, which contains a link to the reporting form. HDR candidates are asked to complete a report first. Once the HDR candidate report is submitted it is forwarded to the Principal Supervisor. Where the Principal Supervisor is external to UNE, the supervisor’s report will be forwarded to the UNE supervisor. Once the supervisor submits their report, the HDR candidate receives a copy, and the report is forwarded to the Head of School to sign off.
HDR candidates and supervisors are encouraged to review their supervisor agreement as part of their discussions about progress reporting to ensure the document is up to date.
Research end-user engagement
In 2018, new questions relating to research end-user engagement were added to the HDR Progress report. These questions were added to capture data relating for new Government reporting requirements. The definitions for these questions can be found on the webpage.
Dates and deadlines
|HDR candidate reports open||Wednesday 9 May, 2018|
|Reminder sent to HDR candidates||Wednesday 16 May, 2018|
|HDR candidate reports close||Wednesday 23 May, 2018|
|Supervisor reports open||Thursday 24 May, 2018|
|Reminder email sent to supervisors||Thursday 31 May, 2018|
|Supervisor reports close||Thursday 7 June, 2018|
Head of School
|Reports escalated to Head of School||Friday 8 June, 2018|
|HDR candidate reports open||Wednesday 10 October, 2018|
|Reminder sent to HDR candidates||Wednesday 17 October, 2018|
|HDR candidate reports close||Wednesday 24 October, 2018|
|Supervisor reports open||Thursday 25 October, 2018|
|Reminder email sent to supervisors||Thursday 1 November, 2018|
|Supervisor reports close||Thursday 8 November, 2018|
Head of School
|Reports escalated to Head of School||Friday 9 November, 2018|
|HDR candidate reports open||Wednesday 8 May, 2019|
|Reminder sent to HDR candidates||Wednesday 15 May, 2019|
|HDR candidate reports close||Wednesday 22 May, 2019|
|Supervisor reports open||Thursday 23 May, 2019|
|Reminder email sent to supervisors||Thursday 30 May, 2019|
|Supervisor reports close||Thursday 6 June, 2019|
Head of School
|Reports escalated to Head of School||Friday 7 June, 2019|
|HDR candidate reports open||Wednesday 9 October, 2019|
|Reminder sent to HDR candidates||Wednesday 16 October, 2019|
|HDR candidate reports close||Wednesday 23 October, 2019|
|Supervisor reports open||Thursday 24 October, 2019|
|Reminder email sent to supervisors||Thursday 31 October, 2019|
|Supervisor reports close||Thursday 7 November, 2019|
Head of School
|Reports escalated to Head of School||Friday 8 November, 2019|
Please note: once the HDR reporting has closed, Research Services are not able to re-open them. The reports need to be closed so they can be escalated to the next level.
UNE acknowledges that from time to time HDR candidates may experience issues that are affecting their progress but which they do not wish to include in their progress report. If you are unable to discuss these with your supervisors, you should contact the HDR Coordinator in your School.
If you are experiencing difficulties or need advice, please email HDR Progress Reporting
Do I have to submit a progress report?
Yes, all enrolled HDR candidates need to submit a progress report twice per year, this includes those who have yet to undertake confirmation of candidature, and those on a leave of absence from the University.
If I have not done Confirmation of Candidature do I need to submit a progress report?
Yes. As of July 2015 the Graduate Research Subcommittee is asking all enrolled HDR Candidates must provide two progress reports per year.
What if there is incorrect information in my progress report i.e. submission date, thesis title, supervisors?
Contact HDR Progress Reporting and it can be corrected.
If I am on a leave of absence do I need to provide a progress report?
Yes. You are still an enrolled student of UNE and therefore need to provide a progress report. If you are not using your UNE email address, you should arrange for your supervisor to complete their report, saying you are on leave. Alternatively you can forward your UNE email account to an account you are using while on leave.
What happens if I fail to submit a report, or my progress is regarded as unsatisfactory?
If an HDR candidate fails to submit a report or, when they do submit a report, their progress is deemed unsatisfactory, the issue will be dealt with under the Unsatisfactory Progress Report Procedures.
My HDR student is on leave, do I need to complete a progress report for them?
Yes. Even when on leave, HDR candidates are still enrolled students and we need to know what progress they are making. In the case of a student on leave, you should merely note that they are on leave.
My HDR candidate has not yet undertaken confirmation of candidature, do I need to complete a progress report?
Yes. As of July 2015 the Graduate Research Subcommittee is asking all enrolled students to complete a progress report.
I am the co-supervisor of an HDR candidate and the Principal Supervisor is external to UNE, why have I received a request to submit a progress report?
The online system cannot send emails to external email addresses, the report has been sent to you as the UNE supervisor.
What if I do not receive a report for an HDR candidate I am supervising?
If you are not the principal supervisor you will not receive the report. If you are the principal supervisor, and you do not receive report for a candidate contact firstname.lastname@example.org to make sure you are registered as a principal supervisor.
What if I receive a report for an HDR candidate I am not supervising?
Contact HDR Progress Reporting. Research Services has sent you the report because you are recorded as the principal supervisor and, if you are not, it needs to be corrected.
What happens if an HDR Candidate fails to submit a progress report, or submits an unsatisfactory progress report?
HDR Progress Reports that are deemed unsatisfactory are dealt with using the Unsatisfactory HDR Progress Report Procedures.