School of Science and Technology Late Assessment Policy

Assessment Extensions

Applications for an assignment extension must be submitted in writing (e.g. email) to the Unit Coordinator before 23.59 AEST (unless otherwise specified by the Unit Coordinator) on the Assignment due date. Only in exceptional circumstances (with supporting documentation) will a late application be accepted. A Unit Coordinator may take into consideration the applicant's prior history of assignment extensions when considering an application.

The following circumstances will normally result in extensions being granted by a Unit Coordinator provided that the required supporting documentation is submitted:

  1. Medical grounds with medical certificate signed by a medical doctor or allied health professional;
  2. Unforeseen work commitments with supporting letter from employer;
  3. Other grounds, comprising extenuating circumstances beyond the student's control, e.g. a death in the immediate family or an accident, victim of crime, carer's illness, unexpected weather event (flooding, hail), damage to property, with supporting evidence such as:
    • death notice, medical certificate, police report, statutory declaration
    • a statement from a superior officer or Emergency Services supervisor when unexpected deployment of Defence or Emergency Service personnel or volunteers has occurred,
    • a supporting letter from a solicitor, a Head of a University residence, the Director of the Oorala Centre, a counsellor, psychologist, employer, a minister of religion, etc.

If you are granted an extension, it is important that you attach a copy of the email granting you that extension. In exceptional circumstances, if you have been granted an extension over the phone, the unit coordinator must confirm this immediately in an email. The extension due date for your assignment submission will also be recorded on the unit site on the Learning Management System (LMS) [currently Moodle].

The following circumstances are unacceptable grounds for extensions:

  1. Other assignments due on or about the due date
  2. Disk, computer or ICT failure unless publicly documented (ICT failure at the UNE server is treated at a global unit level by the School)
  3. Foreseeable work, travel or social commitments.

Length of Extensions

The School has a duty of care to ensure that the student will still be able to keep up with their study, assignment and exam preparation. Therefore the normal maximum extension period is seven (7) days. In extraordinary circumstances, the Unit Coordinator or Course Coordinator may agree to a longer extension but this will require additional evidence about the student's ability to catch up with their work. Extensions granted into or beyond the UNE examination period will require an application for a Special Extension of Time (SET).

If a student is unable to meet the extended deadline, they are encouraged to withdraw from the unit, as they will simply not be able to keep up with their studies. Applications for a withdrawal are made via AskUNE.

Supporting Documentation

You must provide a scanned copy of supporting documentation with your application for an extension. Students should be prepared to provide original documents or original certified copies of documents upon request at any time.

If you do not have the documentation at the time when you make your application, you should include a note to this effect in your application. You should forward your documentation as soon as possible. Please note – the School will not process your extension application until supporting documentation is received.

Assignment Late Submission Penalty

The Penalties for late submission of assignments will be detailed in the Unit Information on the LMS.

This does not include online quizzes.

Assignments that are received after the submission date or, where an extension has been granted, after the extended date, will be subject to a late submission penalty:

  1. Assignments received after the due date or after the extended submission date, will be penalised at 5% per day for a default penalty period of 7 consecutive days. This 5% penalty will apply to the mark that would have been achieved unpenalised for every day past the due date (e.g. an assignment task that would have received a mark of 25 will be penalised by 1.25 marks per day that it is late).
  2. If an assignment is received after the penalty period, then zero marks will be awarded.
  3. Unit coordinators have the discretion to extend the penalty period to a maximum of 10 consecutive days. In units where such an extended penalty period is available, it will be clearly stated in the unit and assessment information on the LMS.

Students should be aware that any assignment submitted late must comprise a genuine attempt of the task required. Late assignments are also likely to be returned with a significantly reduced level of feedback and commentary. If an extension is obtained for the final assignment, it is unlikely that the work will be returned before the examination period commences for that unit. It is University policy that an extension will not be granted once the examination period has commenced. Students must then apply for a Special Extension of Time to the UNE Student Centre and attach appropriate documentation to support their application.

Special Extension of Time (SET)

A Student who has been prevented by illness or other unavoidable and unforeseen circumstances from completing any compulsory assessment task beyond any approved extensions noted in this policy may apply for a special extension of time.

Applications for a Special Extension of Time must be made in the prescribed manner and lodged with Student Administration and Services.

Policies and Forms

Assignment Extension Policy
Assignment Extension Important Points
Assignment Extension Form
Assignment Extension Flowchart

Updated on 23 May 2019