Preferences Resources

The Start section displays essential information for each unit offering in TimeEdit Preferences.

At the top of the screen, note the navigation menu showing the different sections: Start, Templates, Weeks, All Activities, Review, and Submit.

The Start section contains three key elements requiring attention:

Offering

• Verify the unit code and teaching period are correct. This will be greyed out and not able to be changed - if this is incorrect, please get in touch with the Scheduling team.
• The offering information is pre-filled based on the personalised form link
• Please indicate the estimated number of students.
• If you are co-teaching another offering, or if there is another offering combined, please tick the "This Offering shares activities with another Offering" box. In the field that appears, please select the appropriate offering (you can start to type the offering code to narrow the list of options). Continue adding until all offerings being co-taught are added.

Trimester Weeks

Select the appropriate teaching pattern:

• Standard Weeks (Weeks 1-6, 9-13)
• Education Weeks (Weeks 1-8)

The selection should align with the unit's teaching requirements.

Expected Student Numbers

• Enter the estimated total number of students
• Even if you are unsure, base this on previous enrollment data where possible
• This assists with room allocation and capacity planning

Once these details are confirmed, click next in bottom right hand corner to proceed to the next section.

The Templates section is where you set up the different types of teaching activities for your unit.

• Templates are the building blocks of your timetable
• Create one template only for each type of teaching activity (e.g., lecture, tutorial, practical)
• In instances where you are teaching two of the same activity type each week, create an additional template for the second occurrence of the activity, for example, create a template for Lecture 1 and another template for Lecture 2
• Templates can be copied across multiple weeks later in the form

Adding Templates:

1. Click 'Add template'
2. Select your activity type from the dropdown menu
   • Use the search/type-to-narrow feature to find specific activities
   • Contact the Scheduling team if your required activity type isn't listed

For each template, you'll need to specify:

• Student Group size - If activities are to be run multiple times with smaller group sizes rather than the whole cohort in one session, please indicate the number of students per group.
  * New feature: Please note, you will see a greyed out field called "Groups". This field will autofill with the number of groups required based on the number you supply on the start page for  "Estimated number of students" and the number you specify in the "Student Group Size". You do not need to manually complete the "Groups" field.
• Duration (in hours)
• Combined/Co-taught Offering - if  you have indicated on the Start page that there is a combined offering, please click in this field and that offering will be in the drop down - click to select. Please note you need to complete the combined offering on the Start page to enable this field.
• Room requirements
• Any specific equipment needs

Important Notes:

• Review any pre-filled templates carefully
• Update pre-filled student numbers from the preceding year to current expected numbers where needed
• You can edit or delete existing templates as needed
• Consider accessibility requirements when selecting rooms
• Multiple templates can be created for the same activity type if needed (e.g., two different types of tutorials)

Tips:

• Start with your main teaching activities first (lectures, tutorials)
• Consider whether activities need specific facilities or equipment

The Weeks section is where you apply your templates to specific teaching weeks throughout the trimester.

Contact the Scheduling team for assistance if you:

• Need different teaching weeks
• Have issues with week selection
• Can't see the correct teaching period

The All Activities section provides a comprehensive overview of all your timetabling requirements. This is where Unit Coordinators can review and edit all entries in one place.

Purpose:

• View all activities across the trimester in a list view
• Make final checks before submission ensuring all requirements are correctly entered
• Edit multiple activities efficiently

Overview Features:

• Lists all activities for your unit
• Displays which weeks each activity occurs in
• Shows student numbers and group sizes
• Indicates room requirements
• Highlights any special equipment needs

Review Checklist:

1. Check all required activities are included
2. Verify student numbers across all groups
3. Confirm room requirements are appropriate
4. Ensure teaching weeks are correct
5. Review any special requirements or notes

Making Changes:

• Edit individual activities directly from this view
• Update multiple similar activities at once
• Remove unnecessary activities
• Add missing activities if needed
• Adjust room requirements or equipment needs
• Add or remove specific weeks
• Adjust activity durations

Important Considerations:

• Where multiple groups are required for the one activity, student group size has been indicated
• Equipment requirements should be clearly specified

Quality Checks:

• Are all teaching weeks covered?
• Have you included all required teaching activities?
• Are room equipment requirements sufficient?

Before Submitting:

• Review all entries carefully
• Check for any duplicate activities
• Ensure all requirements are clearly stated