Conditions of access

There are two ways to access materials in the special collections.

Request individual items

Request access to individual items by following the steps outlined on each collections page.

If we approve your request, we will retrieve the items for you to view and read in Dixson Library.

Direct access to entire collections

You should only apply for direct access to explore these collections if individual item requests are not adequate. Not all collections are open to direct access. Review the special access conditions on the relevant collections page.

Direct access to these collections is available Monday to Friday between 9.00 AM and 5.00 PM during Dixson Library opening hours.

Application for direct access

To apply for direct access, email libloans@une.edu.au. Include details of which collection you need to access and why.

Your application should explain why individual item requests are not adequate.

Factors that will be considered include:

  • focus of the research on a significant range of materials specific to the Collection
  • research aiming to index or otherwise augment the Collection
  • research specifically based on the Collection for a UNE postgraduate award
  • prominence of the researcher or the research project
  • the volume of materials required.

Please submit your request at least one week before your intended visit. Not all applications will be approved. We assess each request individually, on a case by case basis.

Conditions of direct access

To access these collections directly, you must agree to observe all these conditions.

When you visit the collection, you must

  • present your letter/email of approval at the Service Desk.
  • keep count of the number of items used and record this when the session is finished.
  • handle all items with care for their preservation and integrity. Only pencils or portable computers may be used for taking notes. Pens, highlighters etc may not be taken into Collections rooms.
  • lock the door and report to the Service desk when leaving the room for a break. Regain access by returning to the Service Desk.

You must NOT

  • take bags, overcoats, books etc into the Collections room without prior approval.
  • take food or drink into the Collections rooms.

You may copy materials only in accordance with the provisions of the Copyright Act, providing the physical condition of the item allows copying to occur.