How to Make an Annual Leave or Long Service Leave (full-pay) Booking
Are these Instructions for You?
These instructions are for any permanent or fixed term UNE staff members who want to book annual leave, or long service leave at full-pay.
If you wish to book long service leave at half-pay, you must use the multi-purpose leave form.
Login to WebKiosk
Go to WebKiosk
Note: HRS recommends using Internet Explorer or Mozilla Firefox as your browser when using WebKiosk
Leave Bookings Request Screen
There are two ways to access the Leave Bookings Request screen:
- Option 1: click on ‘My HR’, then ‘Leave’ and then ‘Leave Bookings Request’
- Option 2: click on ‘Leave Requests’ in the ‘My Favourites’ menu
You will then be on the Leave Bookings Request screen, click on ‘Leave Booking Request’ to be taken to the leave booking page.
Making Your Leave Booking Request
Job Number: if you only have one job number, this will be auto-filled; if you have more than one job number, select the job number that the leave booking relates to.
- If your leave will cover a period that affects more than one job number, you will need to book leave multiple times
Part Day: click this box if your annual leave is only for part of one day.
- Clicking this box will change the look of the screen- the End Date row will disappear and Unit row will change to Hours
Leave Code: select either ‘Annual Leave’ or ‘Long Service Leave’ from the drop-down menu
Start Date: click the calendar and select the first date for your leave booking
End Date: click the calendar and select the end date for your leave booking
Unit or Hours: if your leave booking is full day, leave this row; if your booking is Part Day, enter the number of hours you are away for, e.g. 1 hour = 1; 3 hours and 30 minutes = 3.5; 2 hours and 45 minutes = 2.75
Medical Certificate: select ‘No’ from the drop-down menu
Supporting Documentation: select ‘No’ from the drop-down menu
Reason: nothing needs to be done for this row
Comment: You can add a comment here, e.g. going on holiday to the beach
Click ‘Save and Submit’ to send you leave booking request to your supervisor, or ‘Save Draft’ if you want to make changes to your request before submitting it to your approver.
Reversing, Unsubmitting or Deleting your Leave Booking
You can now see your leave booking request and its status on the Leave Bookings Request screen under ‘Pending Applications’.
You can also delete your leave booking request or unsubmit your leave booking to make changes to it by clicking on ‘Delete Booking’ or ‘Unsubmit Booking’.
Once your leave has been approved, it will appear under ‘Future Leave Bookings’. If you wish to cancel this leave, you must submit a request to reverse it.
Potential Issues and Assistance
“Error – The amount of leave requested exceeds available balance”
- You are trying to book an amount of leave that is greater than your available balance; you will need to reduce the amount of leave you wish to take.
- You can check your balances via the ‘Leave Balances’ section of WebKiosk.