Submitting a Research Grant Application
The grants team in Research Services provides support to University of New England researchers who apply for research grants. Before applying for external funding, UNE researchers need to be aware of the correct administrative processes to a ensure a smooth start to a successfully funded research project.
Step 1. Plan and prepare the funding application
Apply for funding
See our information about funding schemes and opportunities.
As soon as you have found a research funding scheme to which you are considering applying, please contact us: email@example.com. The earlier you notify us the better prepared we are to help you when you need assistance, for example, with determining eligibility, interpreting the funding rules and planning your budget.
Grant development programs
The Research Office also runs grant development programs in the second half of the year, so subscribe to une-research newsgroup to ensure you do not miss out on our announcements.
Talk to your Head of School early in the process
Your Head of School needs to give approval for you to apply for a grant because it commits your time to a project if the grant is successful. Discussing your application at an early stage is important so that your Head of School is fully aware of the implications of the project for you and your School. You may also need to discuss possible School financial support to be included in your application budget, and the sooner this is discussed the better.
For more details see: Grant Procedures for UNE Researchers (DOCX, 145.42 KB)
Step 2. Writing the application
Read and understand the application submission guidelines and timeframes.
Work within the submission guidelines and internal and external timeframes.
Seek advice from the Research Office grants team and your academic peers.
Become familiar with the Australian Government's and UNE's research priorities.
The ARC has useful information if you need to include the non-academic impact of your research in your application.
Step 3. Submitting the application
When your draft is ready, the grants team will:
- review the application
- provide final feedback
- (normally) submit the application to the funding body on your behalf.
Timeframes for feedback
Standard grant applications: For full compliance and feedback, the grants team needs your final draft application two weeks before the funding body's application deadline.
ARC and NHMRC: A much longer review period is needed so you should let the grants team know well ahead if you plan to submit to one of these nationally competitive schemes.
In cases where the funding organisation's submission process is via an online system where the proposal needs to be submitted online directly by the applicant — like happens with SmartyGrants — a final version should be emailed through to the grants team. We will advise if further changes are required or if the applicant can go ahead and submit the proposal. Once the proposal has been submitted, please email confirmation of submission and any other future correspondence regarding this proposal to the grants team.
Project approval form
Your application, even if it is only at the Expression of Interest (EOI) stage, needs to be accompanied by a completed Project Approval Form (PAF) before the application can be signed/submitted by Research Services. Your Head of School will need to have seen the application and signed the PAF beforehand.
Step 4. Application outcome
The grants team emails outcome advice to the first named investigator.
If you are contacted directly by the funding body about the application outcome, please inform the grants team as soon as possible.
Step 5. Grant administration and additional assistance
We can assist in collating information for contract execution and keeping track of, and providing reminders for, any milestones that are due.
Please contact the grants team if you have any queries regarding contracts or any reporting involved with your successful application: firstname.lastname@example.org.
Funding bodies expect that ethics approval be obtained before the contract is executed. If this is not possible, you will need to discuss options with the Legal Office Contracts Officer.
For information regarding Post-Award Financial Management of Research Grants and Projects see information on UNE's Finance — Management Accounts.
See Finance's Budget and Acquittal Form for projects.
For more information on grant procedures see: Grant Procedures for UNE Researchers (word doc)