Research Data Management FAQs

What is UNE’s centrally supported storage for research data?

UNE has established cloud.UNE for its cloud storage solution for researchers to use during their active research phase. cloud.UNE operates much like Dropbox in so far as you can install and set up a local client onto your desktop and interact with this cloud storage like another file on your computer.

What is the security level of cloud.UNE?

cloud.UNE has a current rating of A+ from an independent assessment by SSL Labs. All connections to cloud.UNE (either via the web browser or via the local client) are transmitted over HTTPS which is secured via robust encryption technologies.

Is my data backed up on cloud.UNE?

The data-centre underlying cloud.UNE is located on UNE's Armidale campus. The data within this facility is copied to another data-centre located in Sydney.

Default cloud.UNE accounts of 500Gb in size are backed up on ITD's other storage and shipped offsite once a week. Account holders can retrieve deleted items via the "Deleted files" folder located in the bottom left of screen.

Storage accounts beyond 500Gb are backed up by snapshotting the file system. Deleted files can be retrieved by the "Backup" of these accounts.

These snapshots are taken as follows:

  • Hourly, and retained for 24 hours
  • Daily, and retained for 31 days
  • Weekly, and retained for 6 weeks
  • Monthly, and retained for 12 months

After 12 months the data is not retrievable.

In addition, the systems are also snapshotted in the underlying storage. This is done so that, in the case of catastrophic disk corruption, the data can be recovered.

Does cloud.UNE support versioning?

cloud.UNE does support versioning, but only when the file is edited in the cloud.UNE. There are some proprietary file formats that are not supported by cloud.UNE and therefore their contents are not editable and able to be versioned. Alternatively, you can support file versioning in whatever file-naming convention you employ.

Does cloud.UNE meet legal standards for storage and retention research data?

Broadly speaking, yes. Legal requirements for storage vary depending on the data being stored, as outlined by the Australian Privacy Principles and Health Record and Information Privacy Act. cloud.UNE meets all of the legal requirements outlined in these documents, which is that the data must be stored in the NSW jurisdiction. As for the retention of research from the date of a research output, as set out in the Australian Code for the Responsible Conduct of Research, cloud.UNE is not the University's storage facility to address this requirement.

UNE has a data archive for completed research data which is managed by the University Library. To store your completed research data in the University data archive, contact libraryresearch@une.edu.au.

Why is the University mandating that my research data be made Open Access?

The University does not require research data to be made Open Access. While it is a requirement to create a description of your completed research data that will be published in Research UNE (RUNE), it is not a requirement to publish the completed research data itself. Making research data Open Access is entirely the choice of the researcher. If the researcher does choose to provide Open Access to their research data, then the researcher is encouraged to do so according to the University's procedures. To find how you can do this, contact libraryresearch@une.edu.au.

What is a metadata record?

Metadata is the information about the research data collection including its contents, quality, format, collection/creation methodology, storage location, usage requirements, management requirements, and people involved with collecting the research data. A metadata record can be created for both a digital as well as a physical data collection. All metadata records for research data are published and publicly accessible in Research UNE and Research Data Australia.

Metadata records are primarily purposed for discovery of research data. Once the metadata record has been created, a Digital Object Identifier (DOI) will be issued for that record facilitating discoverability, reuse and citation. To find out more, contact libraryresearch@une.edu.au.

How do I use a DOI?

Digital Object Identifiers are used by a number of academic platforms such as Google Scholar, Web of Science, Scopus and ORCID to track the citations of a particular research output and measure research performance. A DOI is a resolvable and persistent URL that links to a research output such as a research data collection. UNE anticipates that future Excellence of Research in Australia (ERA) assessments will include research data as an indicator of research performance and will use DOIs to determine this. Upon the University Library placing your completed research data in the University's data archive, they will generate a DOI for this item which will be recorded in the RUNE metadata record. For more information, contact libraryresearch@une.edu.au.

I use data collected by an external group. Do UNE’s research data management requirements apply to me?

Unless an agreement has been signed between the researcher and the Deputy Vice-Chancellor (Research), all of UNE's research data requirements, as set out in the policy and procedures, will apply.

What is UNE’s data archive for completed research data collections?

The university data archive for completed research data is a storage repository that the University Library manages. This repository is only for research data that has been completed based on a research publication or the ending of a research project or grant. When a research data collection is stored in the data archive as persistent, resolvable URL is generated that will provide the entry-point to that collection upon satisfying the access protocols assigned by the lead researcher.

How long will my research data collection be stored in the data archive?

The archived research data collection will be stored for the minimum retention period as determined by the Ethics approval process.

What happens with my research data if I leave UNE?

The archived research data will remain in the UNE data archive and will become the responsibility of the Head of School and the Director of Research Services.

Can I set different access rights to shared folders with cloud.UNE?

Yes, you can but only when sharing a folder with a UNE person has an account on cloud.UNE. The options of access rights include "Can Share", "Can Edit", "Can delete", "Can create" and "Can change". To find how you can do this, contact libraryresearch@une.edu.au.