info@library Issue 2 2016

University Librarian’s message

As this second and final issue of info@library.une for 2016 goes into production, we are reaching the end of a year in which the University Library and its staff experienced significant change.

Library staff were very active in the first half of the year bedding down the new Library Services Platform.This has been a momentous change for library staff with the Ex Libris Alma implementation bringing new workflows and more efficient work practices in resources management and all the tasks associated with the procurement and processing of library information resources, both electronic and print.

Regrettably there were some issues experienced by students and staff with the new Search functionality and Library staff worked with the vendor to systematically address the problems. A more detailed update on Search is provided elsewhere in the newsletter.

Although we are a newcomer to the extensive Ex Libris community nationally and internationally, we have already had visits from colleagues at two Australian university libraries to share knowledge and experiences on the implementation of Alma and Primo.

Other highlights for the year have focused particularly on the Library’s support for research.  These are featured in this newsletter.

The implementation of the new Library Services Platform provided opportunities to develop new staff roles and functions, and to increase the

Library’s capacity to contribute to the University’s research directions.  The second half of the year was a period of reflection and transition with staff taking on new positions.  

There were a number of staff departures, including some staff with long service in the Library.  A number of new staff members will take up their appointments in late December and early 2017 to continue the transformation of the Library.

Barbara Paton
University Librarian

Researcher identifier — ORCID

The University Research Committee has endorsed the adoption of the Open Researcher and Contributor ID (ORCID) as the preferred identifier for UNE researchers. This followed the proposal from key peak bodies and funding agencies in higher education and the research sector in Australia such as the Council of Australian University Librarians (CAUL), the Australasian Research Management Society (ARMS), Universities Australia (UA) and the Australian National Data Service (ANDS) that Australia’s research sector broadly embrace the use of (ORCID) as a common researcher identifier. Importantly, the National Health and Medical Research Council (NHMRC) and the Australian Research Council (ARC) issued a statement encouraging all researchers applying for funding to have an ORCID identifier.

ORCID is an international, open, non-profit, community-driven effort, developed by and for the research community. It acts as a hub that connects with other researcher identification systems, publishers, funders, professional associations, repositories and higher education bodies.  ORCID provides “a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers.[1]

UNE Researchers can independently establish an ORCID identifier at no cost via the web site The University Library currently provides advice for researchers on managing their profiles including registering for an ORCID identifier and how ORCID relates to ResearcherID and Scopus Author Identifier. The University Library and Research Services are jointly preparing a strategy for the implementation of ORCID as the preferred researcher identity for UNE researchers.

Library updates

Metadata store

The Library has completed the implementation of ReDBox Lite in a cloud-hosted environment with Queensland Cyber Infrastructure Foundation (QCIF) to provide the UNE research data registry. Implementation of the Metadata Store will support the University in meeting the requirements of the Australian Code for the Responsible Conduct of Research and the UNE Management and Storage of Research Data and Materials Policy.

This is the first implementation in Australia of ReDBox Lite hosted by QCIF.

Research data management

The Library services supporting researchers include information and advice regarding research data management.  A template and checklist for preparing a data management plan have been added to the resources on the website.The page also includes a link to a free online course designed for researchers in managing digital data.  

Training sessions in research data management were held in July with HDR students.

Copyright survey

UNE was selected as one of six universities to be monitored in 2016 for hardcopy copying and electronic copying under the agreement between the Copyright Agency and Universities Australia. The Senior Copyright Adviser in the Library coordinated the monitoring survey which was conducted from 2 May to 24 July.

Bibliography of publications

Library staff also supported the Academic Promotions process by providing a bibliography of publications available in and a metrics report to those academic staff seeking promotion.

Archives and Heritage Centre news

The Archives and Heritage Centre has been involved in the task of processing the personal papers of the late Dr. Lionel Gilbert for acquisition into the collections.

The late Dr. Lionel Gilbert was the foundation director of the Historical Resources Centre of the Armidale College of Advanced Education.The collections he collected and curated from 1976 now form a key part of the UNE Heritage Centre holdings.Dr. Gilbert was a passionate historian and antiquarian who provided us with both extensive advice and many small donations relevant to the region prior to his death. For well over a decade, he was the benchmark for us to measure ourselves against as curators and researchers.    

The news that the house in which Lionel had lived in for most of his adult life had been sold and UNE Heritage were to receive his personal research papers was not unexpected.

The donation of materials to archives is frequently triggered by the moving process. What did surprise us as we accessed the donation was the breadth and depth of the research interests of Dr. Gilbert documented and the detailed personal history captured by a lifelong collector of regional history. Over a period of two weeks, working with Gilbert family members every day as well as other skilled professionals including former University Librarian Jack Bedson and Armidale Folk Museum curator Peter Chambers, workers were able to sort relevant documents out of material and objects to be retained by the family.Since this time, our task has altered to rehousing and listing more than 50 years’ worth of correspondence in order to prepare a catalogue listing with the valuable assistance of former Historical Resources Centre Director Graham Wilson.

Current Exhibitions in Dixson Library

When researching or studying in Dixson Library, take a break and check out the exhibitions.

Martha Simpson and the Montessori Method

Through February 2017

Stairwell Showcase
Dixson Library

Martha Simpson (1865-1948) was a reforming teacher who worked in the NSW public school system. In 1913 she was sent by the NSW Department of Public Instruction to Italy to study Maria Montessori’s methods of infant education. Dr Montessori’s pedagogy was revolutionary for its time and involved treating children as individuals and giving them increased control over the learning process.

Come and See Our Etchings

Through January 2018

Level 3
Dixson Library

The UNE Art Collection holds dozens of etchings by artists such as Lionel Lindsay, Douglas Pratt, Pearl Sheldon and Sydney Ure Smith donated in the early years of the University. A rotating selection of these etchings will be displayed throughout 2017.

Wright College 60th Anniversary

Through January 2017

Level 2
Dixson Library

Wright College was designed and named after the Wright family in 1956 and the first students took up residence in 1958.The College successfully forged its own distinct and robust manifestation of collegiate life until its closure in 1998.This, however, was not the end of the story for in 2015 Wright College sprang into being once more as UNE’s most modern student residential complex.

The Art of the Illuminated Address

Through January 2017

Level 2
Dixson Library

In the late nineteenth and early twentieth centuries illuminated addresses were often used to thank prominent individuals for their contributions. ‘Illuminated’ refers to the use of gold and silver and bright colours to light up the addresses in the tradition of medieval manuscripts.

Search Update

The new Library Services Platform launched in early February 2016 incorporates a discovery layer known as Search. This feature replaces Summon and the library catalogue.

In early August 2016, the Library conducted a short, confidential survey of 7 questions regarding the client experience with Search.  The purpose of this survey was to obtain feedback on the new discovery layer, evaluate the ease of use and identify areas for improvement.

The Library received a number of comments and complaints in February from students and staff regarding the implementation of the new Library Services Platform and how the Search function works in linking to full-text resources. A lot of remediation work was done at this time so library staff were amazed to learn that many students were still having major issues with Search after feedback from the August survey.

Library staff have been continuously working with the Vendor to identify and resolve issues during the year.  This has been the highest priority for Library staff to ensure the best client experience.

The old system had to be replaced as it was no longer being developed or supported due to a company take-over. The new system is state-of-the-art but, unfortunately for UNE, there were issues in migrating the records from the old system into the new system because of technical reasons.

A follow up survey will be conducted early in Trimester 1/2017 to measure potential improvements in Search.

For assistance using Search, contact the Library via Chat or Ask a Librarian.  

Uploading to e-publications@une with Chute

On 10 November the University introduced Chute, an automated system designed to find research publications by UNE authors from external sources and pre-populate forms in the e-publications@UNE “Submit a Research Output” (commonly referred to as “Incomplete Submissions") page with publications details.  This initiative has been a joint development of ITD, the Library and Research Services.

Chute uses identifiers such as UNE ID, ORCID, and Scopus Author ID to match staff to the correct research output.  Its key feature is the delivery of publication information directly into e-publications@UNE.  This will lessen the administrative workload involved in the upload to e-publications@UNE.

Library staff are available to help staff with the process of registering their ORCID through Chute.

The first Chute record was submitted to the e-publications@UNE workflow on the morning of 15 November. The record was processed by Library staff on the same day and is now available online via e-publications@UNE.