Assessment Policy and Procedures

School of Education Assessment Policy and Procedures

Status:  Current

Effective Date:  10 November 2016

Indicative Review Date:  10 November 2018

Date approved:  2 November 2016

Approved by:  School of Education Teaching & Learning Committee

Responsibility for review:  School of Education Teaching & Learning Committee

Related policies or other documents:  UNE Assessment Rule; UNE Assessment Procedures


This document sets out policy and procedures for the assessment of student learning for students enrolled in units offered by the School of Education, which are additional to the University Assessment Rule and associated procedures.

1) Volume of Learning

a) In line with the UNE Assessment Rule, the maximum word limit for School of Education six credit point coursework units in courses with no substantial Professional Experience component and in which the predominant assessment task is a written essay, report or similar is:

  • 100 level units — 5000 words;
  • 200 or 300 or 400 level units — 6000 words;
  • 500 level and higher units — 7500 words.

b) The maximum word limit for 100-500 level Education units in Initial Teacher Education (Early Childhood, Primary, Secondary) Courses, including the Masters of Teaching and Bachelor of Education (In-Service Conversion), will be 4000 words or equivalent. This amount is not to be exceeded, except as outlined in 1. (c) below.

c) Exceptions to the 4000-word limit are the units EDIT501, EDSP525, and EDCX504 in the Master of Teaching (Primary) and Master of Teaching (Secondary), 2015 Rules, which have 6000 words of assessment to accommodate the AQF 2013 requirement that Masters Degrees must include a research component.

2) Setting of Due Dates for Assessment Tasks

Due dates for assessment tasks in units in Education courses must make allowance for students who are undertaking Professional Experience. Students should not be expected to be working on assessment tasks while undertaking Professional Experience. For units in courses that have no designated period of Professional Experience in that trimester (e.g. some Early Childhood units), or in which the Unit Coordinator knows that no students will be on Professional Experience, due dates can be set during the designated periods of Professional Experience, as advised each Trimester by the Office for Professional Learning. Due dates can also be set during this period when some students will be on Professional Experience, but if so, any students who are undertaking Professional Experience must be advised that they can request an extension by sending the Unit Coordinator a copy of their letter from the Office for Professional Learning advising them of their Professional Experience school/centre and dates.

3) Assessment Task Extension Applications including Special Extensions of Time (SET) and Special Examinations (SPE)

  • The granting of any extension is at the discretion of the Unit Coordinator and is not automatic.
  • Students seeking an “ordinary” extension for submission of an assessment task must apply before the due date to the Unit Coordinator, providing supporting documentation, such as medical certificates or death notices, as applicable. If the extension is granted, students should attach the Unit Coordinator’s approval to their assessment task when submitting it.
  • An extension will not be granted beyond the end of the examination period for the trimester (see UNE Principal Dates). Students who find they cannot complete the assessment task by their extension date must apply for a Special Extension of Time (SET). The deadline for SET applications is five working days after the start of the relevant examination period. Late SET applications may be accepted in the event of special circumstances, e.g. hospitalisation, where these special circumstances are adequately documented. Only one SET will be granted per assessment task (no “SET on a SET”).
  • Students are reminded that all SET applications require supporting evidence that the situation was both unavoidable and unforeseen, and prevented the meeting of assessment deadlines. Applications that do not include this evidence WILL NOT BE CONSIDERED. Unit Coordinators will check each SET application and establish whether or not the student has made successive and/or frequent SET applications on the same or similar grounds, and if so, whether the student has sought assistance from the University’s Special Needs Unit.  If the student has not sought assistance from the Special Needs Unit and there is evidence of repeated applications on the same/similar grounds, the Unit Coordinator should discuss with the Course Coordinator whether the SET should be disallowed or conditions should be applied to the student’s enrolment in the following trimester, for example, a reduced study load. If the student has repeatedly applied for SETs and is on the School’s ‘at risk’ list because of failures in units with SETs or in concurrent units while carrying SETs, then the Course Coordinator will decide whether conditions should be applied to the student’s enrolment, for example, a reduced study load.
  • SETs are for non-examination assessment tasks. A student who is prevented through unforeseen and unavoidable circumstances from attending a formal examination in a unit may apply for a Special Examination (SPE).

4)  Penalties for Late Submission

The School of Education is applying the following penalties for late submission effective Trimester 2, 2016. Any penalties for late assessment tasks from trimesters before Trimester 2, 2016 will be imposed according to the previous policy.

Subject to the requirement that assessment tasks must be received no later than the last day of the university examination period of the trimester in which the unit ends:

  1. Assessment tasks received, without approval, up to 10 calendar days after the due date will be penalised by the loss of 5% of the mark that would have been achieved unpenalised, for every day past the due date. For example, an assessment task that would have received a mark of 25 will be penalised by 1.25 marks per day that it is late.
  2. Where an extension of time is granted for the submission of any assessment task, a new due date comes into effect.  When an assessment task for which an extension of time has been granted is not received by the new due date, it is penalised as above.
  3. Assessment tasks received more than 10 calendar days after the due date or the date to which an extension was granted will be returned unmarked, and the Unit Coordinator will record a mark of zero. At the Unit Coordinator’s discretion, exceptional circumstances may be considered if they are supported by documentary evidence.
  4. Where a mandatory (“Must Complete”) assessment task is not submitted, a grade of NI (Failed Incomplete) for the unit will be recorded. Where a “Must Complete” assessment task is submitted after the 10-day late period, it will be counted as having met the “Must Complete” requirement (avoiding the grade of NI), even though it is not marked. In such cases, it may be possible for a student to pass the unit. However, if the student is unable to demonstrate achievement of the Learning Outcomes in other assessment tasks in the unit, the Unit Coordinator may decide that a passing grade is not appropriate.

5)  Resubmission of Assessment Tasks

Resubmission of assessment tasks will not normally be permitted, except under exceptional circumstances.  At the Unit Coordinator’s discretion, exceptional circumstances may be considered if they are supported by documentary evidence.  Resubmitted assignments will be marked on a pass/fail basis.

6) Penalty for not complying with word limits

Students are required to comply with word limits. Students are not expected to achieve exactly the required length, and a 10% leeway on either side is acceptable. At the discretion of the Unit Coordinator, assessment tasks that are more than 10% above or below the specified word limit may be penalised.