KEYBOARD WORKSTATION ASSESSMENT CHECKLIST

KEYBOARD WORKSTATION
SELF-ASSESSMENT CHECK LIST
Adapted from the Worksafe Australia Keyboard Workstation Assessment Checklist

This checklist is provided to assist in the self-assessment of keyboard workstations

Please complete the questionnaire in consultation with your Supervisor.

Where possible your supervisor should then take appropriate action to rectify the problem(s) identified by this assessment.

If the problems identified are unable to be resolved on a local level, contact the Occupational Health and Safety Unit on ext 3232 or 3434 for further assistance.

Return the Self-Assessement form to the Occupational Health and Safety Unit including details of the action taken for our Occupational Health & Safety records.

Use this Link to view:

DATE:
SUMMARY

Keyboard User:

Department:

Phone No:

Location of Workstation:

Supervisor's Name

Phone No:

Assessor's Name (if assisted):

Department:

Phone No:

PROBLEMS IDENTIFIED DATE ACTIONS TAKEN

WORK ORGANISATION

1.
Do you have a variety of tasks?
YES NO

If YES, do you have some control over the order in which they are done?
YES NO

2.
Is care taken to avoid placing you under pressure to meet demanding work target or deadlines?
YES NO

3.
Has there been a constancy in workload recently?
(This is preferable to sudden increases in workload or working overtime)
YES NO

4.
If you are a new staff member, or have recently returned from leave, did you have a period to adjust to the workload?
YES NO

5.
Have work pauses been taken as appropriate?
YES NO

6.
Do you have touch typing skills?
YES NO

CHAIRS

7.
Are the chair's adjustment controls easily reached when in a seated position?
YES NO

8.
Can you get close to the workstation without impediment?
(Check that the desktop is thin, [25mm] chair arms are not in the way and there is clear leg room).
YES NO

9.
Is the seat height adjusted so that your thighs are parallel to the floor with feet resting on the floor or on a footrest?
YES NO

10.
Is the backrest height adjusted to fit into the small of your back in a way which adequately supports your spine?
(To find the small of your back, stand with hands on waist. The level of the thumbs are approximately where the centre of the backrest should support).
YES NO

11.
Is the backrest angle adjusted so that you are sitting upright while keying?
YES NO

DESK

12.
Are your forearms approximately parallel with the floor?
(This can be achieved by adjusting the desk to suit you, or with a fixed-height desk, adjusting the chair)
YES NO

13.
Is the desk height adjustable?
YES NO

.

If YES, is the adjustment easily operated?
YES NO

.

If NO, has a footrest been provided?
(see Q8)
YES NO

FOOTREST

14.
Do you have a footrest?
YES NO

15.
Is the footrest large enough to support both feet and allow a change of position?
YES NO

16.
Is the footrest adjustable?
YES NO

COUNTER WORK
(IF APPLICABLE)

17.
Do you work at a counter? (if NO go to Q20)
YES NO

18.
Is there a chair of appropriate height and footrest provided at the counter where sitting/standing work is performed?
YES NO

19.
Are the variety of tasks performed in counter operations accommodated by the design and layout of the counter workstation?
YES NO

DOCUMENTS

20.
Are all source documents legible?
YES NO

21.
Is a document holder provided?
YES NO

22.
Does it support all source documents adequately?
YES NO

23.
Can documents be manipulated easily as required?
YES NO

SCREEN
(if applicable)

24.
When sitting tall and looking straight ahead, are you looking at the top edge of the screen?
YES NO

a) Is the screen lower?
YES NO

b) Is the screen higher?
YES NO

c) Does your screen have a monitor arm?
YES NO

25.
Is the screen at a comfortable reading distance?
YES NO

26.
Are all characters in the display easily legible and is the image stable?
YES NO

27.
Can the position and contrast of the screen be adjusted?
YES NO

28.
Do you have a problem with glare and/or reflection on the screen?
YES NO

KEYBOARD

LAYOUT

31.
Are all often-used items within easy reach?
(They should be within normal arm reach with minimum trunk movement).
YES NO

32.
Is there sufficient work space for large documents, completed work or writing?
YES NO

33.
Is there sufficient space for equipment and hardcopy materials?
YES NO

34.
Is the workstation designed to prevent undue twisting of the neck or trunk?
YES NO

MOUSE

35.
Does your work require any mouse use?
YES NO

36.
Do you know the key commands to reduce the use of the mouse?
YES NO

37.
Have you sufficient space for right and left handed operation?
YES NO

38.
Is the mouse switch comfortable to use?
YES NO

39.
Do you have a track ball?
YES NO

40.
Is your mouse pad level with your keyboard?
YES NO

41.
Is your arm extended when using the mouse?
YES NO

42.
Is your upper arm positioned relatively vertical to your trunk when you use the mouse?
YES NO

ENVIRONMENT

43.
Do you find the lighting satisfactory?
(ie. glare, reflection, and the ability to read documents).
YES NO

44.
Do you find the noise level conducive to concentration?
YES NO

45.
Do you find the temperature and airflow in the room comfortable?
YES NO

TELEPHONE OPERATIONS
AND HEADSETS
(IF APPLICABLE)

46.
Is there a headset or other non-holding way available for continuous telephone operations? If NO go to Q48.
YES NO

47.
Is the headset lightweight, adjustable and comfortable?
YES NO

48.
Does the telephone equipment include easily adjustable volume controls?
YES NO

49.
Do you have difficulty hearing and communicating on the telephone because of noise?
YES NO

Maintained by Gail Creagan Gail.Creagan@pobox.une.edu.au

© 2002 University of New England, Armidale, NSW, 2351.
All rights reserved.

UNE HOME

This checklist is provided to assist in the self-assessment of keyboard workstations
	Please complete the questionnaire in consultation with your Supervisor.
	Where possible your supervisor should then take appropriate action to rectify the problem(s) identified by this assessment.
	If the problems identified are unable to be resolved on a local level, contact the Occupational Health and Safety Unit on ext 3232 or 3434 for further assistance.
	Return the Self-Assessement form to the Occupational Health and Safety Unit including details of the action taken for our Occupational Health & Safety records.

Keyboard User:
Department:		Phone No:
Location of Workstation:
Supervisor's Name		Phone No:
Assessor's Name (if assisted):
Department:		Phone No:

1.	Do you have a variety of tasks?	YES	NO
	If YES, do you have some control over the order in which they are done?	YES	NO
2.	Is care taken to avoid placing you under pressure to meet demanding work target or deadlines?	YES	NO
3.	Has there been a constancy in workload recently? (This is preferable to sudden increases in workload or working overtime)	YES	NO
4.	If you are a new staff member, or have recently returned from leave, did you have a period to adjust to the workload?	YES	NO
5.	Have work pauses been taken as appropriate?	YES	NO
6.	Do you have touch typing skills?	YES	NO

7.	Are the chair's adjustment controls easily reached when in a seated position?	YES	NO
8.	Can you get close to the workstation without impediment? (Check that the desktop is thin, [25mm] chair arms are not in the way and there is clear leg room).	YES	NO
9.	Is the seat height adjusted so that your thighs are parallel to the floor with feet resting on the floor or on a footrest?	YES	NO
10.	Is the backrest height adjusted to fit into the small of your back in a way which adequately supports your spine? (To find the small of your back, stand with hands on waist. The level of the thumbs are approximately where the centre of the backrest should support).	YES	NO
11.	Is the backrest angle adjusted so that you are sitting upright while keying?	YES	NO

12.	Are your forearms approximately parallel with the floor? (This can be achieved by adjusting the desk to suit you, or with a fixed-height desk, adjusting the chair)	YES	NO
13.	Is the desk height adjustable?	YES	NO
.	If YES, is the adjustment easily operated?	YES	NO
.	If NO, has a footrest been provided? (see Q8)	YES	NO

14.	Do you have a footrest?	YES	NO
15.	Is the footrest large enough to support both feet and allow a change of position?	YES	NO
16.	Is the footrest adjustable?	YES	NO

17.	Do you work at a counter? (if NO go to Q20)	YES	NO
18.	Is there a chair of appropriate height and footrest provided at the counter where sitting/standing work is performed?	YES	NO
19.	Are the variety of tasks performed in counter operations accommodated by the design and layout of the counter workstation?	YES	NO

20.	Are all source documents legible?	YES	NO
21.	Is a document holder provided?	YES	NO
22.	Does it support all source documents adequately?	YES	NO
23.	Can documents be manipulated easily as required?	YES	NO

24.	When sitting tall and looking straight ahead, are you looking at the top edge of the screen?	YES	NO
	a) Is the screen lower?	YES	NO
	b) Is the screen higher?	YES	NO
	c) Does your screen have a monitor arm?	YES	NO
25.	Is the screen at a comfortable reading distance?	YES	NO
26.	Are all characters in the display easily legible and is the image stable?	YES	NO
27.	Can the position and contrast of the screen be adjusted?	YES	NO
28.	Do you have a problem with glare and/or reflection on the screen?	YES	NO

29.	Is the keyboard detached from the screen to ensure a comfortable working position?	YES		NO
30.	Is the keyboard thin enough for comfortable positioning of the arms? (It should be less than 30mm thick at the home row of keys).	YES		NO

31.	Are all often-used items within easy reach? (They should be within normal arm reach with minimum trunk movement).	YES	NO
32.	Is there sufficient work space for large documents, completed work or writing?	YES	NO
33.	Is there sufficient space for equipment and hardcopy materials?	YES	NO
34.	Is the workstation designed to prevent undue twisting of the neck or trunk?	YES	NO

35.	Does your work require any mouse use?	YES	NO
36.	Do you know the key commands to reduce the use of the mouse?	YES	NO
37.	Have you sufficient space for right and left handed operation?	YES	NO
38.	Is the mouse switch comfortable to use?	YES	NO
39.	Do you have a track ball?	YES	NO
40.	Is your mouse pad level with your keyboard?	YES	NO
41.	Is your arm extended when using the mouse?	YES	NO
42.	Is your upper arm positioned relatively vertical to your trunk when you use the mouse?	YES	NO

43.	Do you find the lighting satisfactory? (ie. glare, reflection, and the ability to read documents).	YES	NO
44.	Do you find the noise level conducive to concentration?	YES	NO
45.	Do you find the temperature and airflow in the room comfortable?	YES	NO

46.	Is there a headset or other non-holding way available for continuous telephone operations? If NO go to Q48.	YES	NO
47.	Is the headset lightweight, adjustable and comfortable?	YES	NO
48.	Does the telephone equipment include easily adjustable volume controls?	YES	NO
49.	Do you have difficulty hearing and communicating on the telephone because of noise?	YES	NO