Applying for human ethics approval

All staff, students, and external researchers seeking to conduct human research at the University of New England are required to apply using these forms.

Please note that applications on the old forms will not be accepted. We advise that you download the forms each time you need them because updates to the documents/forms are regularly made.

Researcher notes, prepared by the HREC, are available to assist with preparing your application.

The National Statement on Ethical Conduct in Human Research is also a helpful resource.

Guidelines on how to apply for human research ethics approval

There are two different types of application forms used to apply for human ethics approval, each depending on the level of risk to participants.

1. The Expedited Review Application Form — used for risk level E1 and E2 applications. If you are unsure of the risk level of your research, please use this form. See below for information about risk levels.

An example of a completed expedited application form is available as a guide.

2. Human Research Ethics Application (HREA)— used for risk level E3 applications.

The HREA has been developed by the governing body (NHMRC) for Human Research Ethics Committees in Australia. This application replaces the NEAF.  As this new form does not include a Head of School Declaration please use this template and submit it with your HREA.

Which application form should you use?

Expedited Review Application Form

This form is used for risk level E1 and E2 applications. Questions in Part A will determine your eligibility for expedited review and which form you need to complete and submit.

As a general rule when applying for human research ethics approval, start with the Expedited Review Application Form.

Example form

An example of a completed application form ((DOC, 902 KB)) is available to refer to, as a guide to how to complete your application.

Please send your completed Expedited Review Application Form to the Human Research Ethics Committee for approval.

However, if you know your research will be ineligible for expedited review — i.e. the risk level of your research is L3 — you can go directly to the HREA.

Human Research Ethics Application (HREA)

We recommend you check the requirements of the Expedited Review Application Form before completing the HREA.

The first time you access the HREA (external website), you will need to register as a new user. For technical support on the HREA system, please contact HREA Help on 02 6217 9902 or help@hrea.gov.au

Guides to applying through HREA

Contact Research Ethics Officer

Mrs Jo-Ann Sozou
Phone 02 6773 3449
Email ethics@une.edu.au

Guide to risk level

Level

Risk to participants:

Risk Explained:

Reviewed by:

E1

Negligible or no appreciable risks or ethical issues

Where there is no foreseeable risk of harm or discomfort: and any foreseeable risk is no more than inconvenience

Chair and Research Ethics Officer

E2

Low risk and ethical issues addressed by research design Where the only foreseeable risk is one of discomfort.

Chair, Research Ethics Officer & a rotating member of the HREC

E3 Potential for significant or unavoidable risk and  not eligible for E1 or E2 The greater the risks to participants in any research for which ethical approval is given, the more certain it must be both that the risks will be managed as well as possible, and that the participants clearly understand the risks they are assuming. Full HREC meets monthly

Submissions

Applications for ethics approval must reach Research Services by 12.00 noon on the nominated closing date for discussion at the next committee meeting.

Signatures can be signed electronically, or signed by hand.

Email all applications and any supporting documents (in colour) to ethics@une.edu.au.
OR
Print, in colour, the original application on A4 paper, single sided, and clip it together — do not staple — and deliver to:

Research Services
TC Lamble Building
UNE

Response Times

Depending on the level of review, we estimate the following response times to your application:

  • Applications with E1 risk level: 1–5 working days from submission.
  • Applications with E2 risk level: 1–3 working days after the HREC meeting.
  • Applications with E3 risk level: 2–4 working days after the HREC meeting.

After your research is underway

During the course of your research, you may have the need to amend your human ethics approval application.

You will also need to report to the HREC in relation to your ethics approval.

Variation Form

Variation Form

If you need to request an extension, amendment, variation to your Application — or the addition of staff or students to an existing protocol that has already received human ethics approval — please complete and submit the Variation Form.

Progress / Final Report Form

The Progress or Final Report is used to:

  • Report your progress — if you received approval for research that runs for more than one year, a progress report must be completed every 12 months and submitted to the Human Research Ethics Committee (HREC)
  • Report the completion of your research to the HREC.

Resources

Forms, guidelines and protocols are available to assist your research and communication with your participants.

Contact

Mrs Jo-Ann Sozou, Research Ethics Officer
Phone 6773 3449
Email ethics@une.edu.au