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Research Management System (RMS) Information

Contents

WHAT IS RMS?

RMS is the online application system used by ARC - www.arc.gov.au/applicants/rms_info.htm

WHEN TO USE RMS?

  • To submit a proposal
  • To submit a rejoinder
  • To submit an assessment
  • To submit a pre-submission eligibility issue
  • To update personal information and expertise

REQUESTING A NEW RMS USER ACCOUNT

ALL applicants named on any ARC application need an RMS account.

An email will then be sent to the administering organisations Research Office who will approve (or reject) the request.

If you have collaborating researchers from another University, their University will be the administering organisation and their Research Office will approve/reject the request.

If they are from an organisation that is not an Australian University, ie a Partner Organisation/Industry Partner, we can set this up for them. They just need to provide:

  • full name,
  • current company/organisations name,
  • an active email address, and
  • date of birth.

RMS HINTS & TIPS

  • Complete the application sequentially (in Part order) to activate the pre-population information of subsequent sections.
  • Some information is auto-populated into the online applications.  This information needs to be entered into your RMS User Account ‘My Details’ section (see below for futher instructions).  Once this information has been entered it only needs to be updated when necessary.  These details can be changed or updated after a researcher is added to an application.
  • To avoid loss of data do not have two users editing the same record at the same time.
  • Enter approved eligibility exemption identifiers at the end as this will deactivate some validation checks making it harder to spot errors.  ARC will not make any considerations for validation errors in the application.
  • Character limits apply to some sections. If the text turns to red you have exceeded the limits – reduce your text until it reverts to black.
  • We strongly recommend documents for uploading to RMS be directly generated PDFs rather than scanned PDFs. If you need assistance in creating a PDF to upload, contact grants@une.edu.au

More tips can be found at arc.gov.au/applicants/rms_info.htm#tips

 

'MY DETAILS' INFORMATION:

Information in 'My Details' is made up of:

♦ Personal Details ♦
These are auto-populated into the application so need to be completed and up to date

  • Full Name,
  • Date of Birth,
  • Gender,
  • Organisation (current organisation and employment history)

♦ RMS User Account Details ♦

Used to change your RMS password and review user roles.

♦ Classification Details ♦

Used to maintain information on your expertise and experience including

  • Classification of your areas of research/choosing FOR codes for yourself
  • Research Key words
  • Expertise Text
  • Qualifications (all degrees except PhD) - this is auto-populated into the application so needs to be completed and up to date

♦ Contact Details ♦
These are auto-populated into the application so need to be completed and up to date

Used to maintain your contact information including:

  • Postal Address,
  • Courier Address,
  • Web Address,
  • Email Address, and
  • Telephone Number

♦ Assessor Details ♦

For assessors only - everyone named on a successful ARC application is expected to assess applications (as per the funding agreement).  You will not see this link if you are not an assessor.

It holds information regarding:

  • Assignment Details
    This information is used to find suitable assessors/readers so please make sure your FOR/SEO codes and keywords are up to date and correct; and
  • Contract Details

PRINTING AN APPLICATION

To print off a copy of the online application in RMS, you need to generate a pdf of the application first.

To do this:

  • Log into RMS
  • Open the application you want to print
  • Go to the (Draft) Proposal Summary page.
  • Select 'Creat PDF for this proposal' which is in the left corner close to the top of the page.  The pdf generation will take a few minutes and once available, a new link will appear below the 'Creat PDF for this proposal' link. (The lead CI named on the application will be sent an email once the pdf is generated but this DOES NOT mean that the application has been submitted to ARC)
  • To check for the pdf of the application you will need to refresh your browser (by pressing F5) before you will see the link.

You can create as many pdfs of the application as you like - this will not submit the application.

NOTE: if you have started an application but will be submitting it in another round, you need to create a pdf and save it onto your computer as this application form will not be able to be used for future rounds and may be deleted from the system by ARC.  The pdf that is created can be copied from so you will be able to copy and paste into other applications.

 

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