Research Management System (RMS) Information

What is RMS?
Logging into RMS and changing your password
IMPORTANT information needed for the application
Application Templates
RMS Application Tips
How to print the application
Instructions for Applicants
Emails & Outage Alerts from ARC

What is RMS?

RMS allows researchers requesting funding under the ARC National Competitive Grants Program to prepare and submit proposals electronically via the internet.

Each proposal is completed by researchers and consists of an electronic document generated from a combination of data entered directly into the proposal form, and PDF documents attached to the proposal form, in RMS.

RMS is used by:

researchers to complete pre-submission eligibility issues and proposals and submit them to the relevant administering organisation
administering organisations (Research Offices) to check pre-submission eligibility issues and proposals and submit them to the ARC
administering organisations (Research Offices) to maintain internal user account records
ARC administrators

Logging into RMS and changing your password

Existing GAMS Users

If you had a GAMS user account prior to January 2009, your GAMS ID and profile have been copied to RMS. Your RMS User ID will be the same as your GAMS ID with all letters capitalised but your password will no longer work. Please follow the instructions below to change your password and update your details.

Lost User ID's

If you cannot remember or have lost your User ID, you can request a reminder to be sent to you. Simply click 'Retrive User Name' on the RMS login page, enter your registered email address and a reminder email will be sent to you.

If you no longer have access to or you have changed that email address, please contact rms@arc.gov.au for assisstance.

Changing or reseting your password

If you have lost or forgotten your password, you need to reset it. Simply click the “Reset password” link at the bottom of the RMS login page and follow the prompts. You will be asked for your user name, this is the same as your GAMS ID with all letters capitalised. Once you have entered a valid user name you will receive an email with a link to reset your password. Follow the instructions in the email and you will be able to login. Please note that password reset email requests expire within 2 hours.

If you do not receive your password reset email, please check your spam email box or contact rms@arc.gov.au for assistance.

IMPORTANT information needed for the application

Certain information is auto populated into the online applications instead of being inserted manually each time.

This information needs to be entered into your RMS ID ‘My Details’ section (see below for futher instructions).

Once this information has been entered it only needs to be updated if necessary. These details can be changed or updated after a researcher is added to an application.

Information in 'My Details' is made up of:

'Personal Details' - used to maintain your details including:

Full Name,
Date of Birth (optional, but important to aid in security of account),
Gender (optional, but important to aid in security of account),
Organisation (administrating organisation and employment history), (this is populated into the application so needs to be completed and up to date)
Citizenship

'RMS User Account Details' - used to change your RMS password and review user roles.

'Classification Details' - used to maintain information on your expertise and experience including:

Classification of your areas of research/ choosing FOR codes for yourself,
Research Key words (free text), and
Expertise Text (detailed free text)
Qualifications (all degrees except PhD) (this is populated into the application so needs to be completed and up to date)

'Contact Details' - used to maintain your contact information including: (these are populated into the application so need to be completed and up to date)

Postal Addresses,
Courier Addresses,
Web Addresses,
Email Addresses, and
Telephone Numbers

'Assessor Details' - is only accessible for assessors (Executive Directors, College of Experts, Australian Readers, and International Readers). You will not see this link if you are not an assessor. It holds information regarding:

Assignment Details, and
Contract Details

Application Templates

'Part H - Research Support' template

· You must use the table format to create a list of relevant projects/proposals. Then upload the list as a PDF.

· List the current proposal first. List other proposals and/or projects (including Fellowships) in descending date order.

· Support statuses are ‘R’ for requested, ‘C’ for current support and ‘P’ for past support.

· The proposal/project ID applies only to Proposals, current and past projects (including fellowships), funded by the ARC or NHMRC.

· Details should be provided for all sources of funding, not just ARC funding.

· Funding amounts are to be in thousands and in Australian dollars.

Certification Proforma

· Everyone NAMED on the application (i.e. all CI's, PI's and APDI's) needs to sign the certification form and have their Heads of School/Department co-sign. This form needs to be submitted in hard copy with the application before it can be submitted to the ARC. This form does not get submitted with the application.

· If there are alot of external investigators on the project, you can send a form to each of them to sign - the signatures don't need to be on the same page.

RMS Application Tips

Complete the application sequentially (in Part order) to activate the pre-population information of subsequent sections.
Save regularly. RMS will time out after 20 minutes of inactivity and any unsaved data will be LOST.
To avoid loss of data do not have two users editing the same record at the same time.
Enter approved eligibility exemption identifiers at the end as this will deactivate some validation checks making it harder to spot errors. ARC will not make any considerations for validation errors in the application.
Character limits apply to some sections. If the text turns to red you have exceeded the limits – reduce your text until it reverts to black.
We strongly recommend documents for uploading to RMS be directly generated PDFs rather than scanned PDFs. If you need assistance in creating a PDF to upload, contact grants@une.edu.au.

How to print the application

To print off a copy of the online application in RMS, you need to generate a pdf of the application first.

To do this:

Log into RMS
Open the application you want to print
Go to the (Draft) Proposal Summary page.
Select 'Creat PDF for this proposal' which is in the left corner close to the top of the page. The pdf generation will take a few minutes and once available, a new link will appear below the 'Creat PDF for this proposal' link. (The lead CI named on the application will be sent an email once the pdf is generated but this DOES NOT mean that the application has been submitted to ARC)
To check for the pdf of the application you will need to refresh your browser (by pressing F5) before you will see the link.

You can create as many pdf's of the application as you like - this will not submit the application.

Also, if you have started an applicaiton but will be submitting it in another round instead, it is strongly recommended you create a pdf and save it onto your computer (not in RMS) as this application form will not be able to be used for future rounds - each round has a seperate application form. The pdf that is created can be copied from so you will be able to copy and paste into other applications.