TRIM Quiz

1

Recordkeeping is required from UNE staff from which source? a) Legislation: State Records Act 1998 b) UNE Records Management Policy c) Staff Position Descriptions d) All of the Above Correct! All of the above sources require UNE staff to keep appropriate recordsIncorrect, Try again.Your answer has been saved.

2	If I put something into TRIM... a) My supervisor is responsible and accountable for it b) UNE is responsible and accountable for it c) I am responsible and accountable for it Correct! Ultimately you are responsible for the records you put into TRIMIncorrect, Try again.Your answer has been saved.

3	It is legal for me to put something into TRIM using someone else's account a) True b) False Correct! Putting records in under someone else's account could be a case of fraud.Incorrect. Try again.Your answer has been saved.

4	My department will be audited for their compliance to UNE's Records Management policy a) True b) False Correct! Your department is responsible for complying with records management practices and can be regularly audited.Incorrect. Try again.Your answer has been saved.

5

Who can create containers in TRIM? a) Records Management Office (RMO) b) My supervisor c) You can create your own TRIM containers Correct! The Records Management Office is responsible for creating TRIM Containers. You can make requests to create TRIM containers by using the webform on the left hand side of the webpageIncorrect. Try again.Your answer has been saved.

6

Who can create documents in TRIM? a) Records Management Office (RMO) b) My Supervisor c) You can create your own documents in TRIM Correct! As a TRIM User you can create your own documents in TRIM as easy as drag and dropping it onto the TRIM container you want to store the document.Incorrect. Try Again.Your answer has been saved.

7

As you use TRIM, TRIM will automatically add your records or containers to which folders? a) Favourites and Recent Documents b) My Containers and Recent Documents c) Favourites and My Containers Correct! Favourites is the only folder where files has to be manually added to it. TRIM will automatically populate the other folders based on your use. You can use the 'Add to' button to add containers and documents into these folders.Incorrect. Try Again.Your answer has been saved.

8

How do you edit a Word document in TRIM so you can add text to it and save it back to TRIM as the latest revision of the original document? a) Double click on the record to edit it b) Click on the record then Click on the 'Edit' button c) Drag n drop it onto Word Correct! If you double click on the document it will only open it to as a read only document to view and you cannot drag n drop it into Word.Incorrect. Try Again.Your answer has been saved.

9

If I cannot find a record number on TRIM when searching, I should... a) Ring Records Management Office immediately b) Ensure I am searching on 'Record Number' and not 'Title Word' c) Ensure that I am only putting in numbers after the prefix i.e. D0 or A0 not DO or AO. d) All of the above Correct! Although it is better to use a) Ring RMO when all else fails.Incorrect. Try again.Your answer has been saved.

10

If TRIM is not working, I should... a) Ring RMO immediately b) Check to see if other programs that need the network are working e.g. Internet Explorer, Outlook, etc c) Log out of TRIM and log back in d) Reinstall/Repair TRIM from the installation file e) All of the above Correct! Although you should use a) Ring RMO when all else fails. We are happy to help you repair/reinstall TRIM if necessary.Incorrect. Try again.Your answer has been saved.

11	When searching in TRIM a) TRIM can read my mind b) TRIM is case sensitive c) You can use wildcards Correct! TRIM cannot read your mind but you can use wildcards to assist TRIM to read your mind.Incorrect. Try again.Your answer has been saved.

12

If I wish to have a container created in TRIM, I should... a) Ring the Records Management Office on x2259 b) E-mail Records Management Office at rmo@une.edu.au c) Jump on the webpage www.une.edu.au/rmo or www.une.edu.au/trim and use the webform on the left hand side d) All of the above Correct!There is a better answer avialableYour answer has been saved.

13

What is an electronic document a) A document that conducts lightning b) An attachment of the actual document you can add to an e-mail out of TRIM c) An e-book that reads out aloud to you Correct! You can attach a copy of the actual document when you use the 'Mail Recipient' button.Incorrect. Try again.Your answer has been saved.

14

The correct way to title the date in a record title is... a) 7 December 2010 b) 07/12/2010 c) 07/12/10 d) 7 Feb 2010 e) Never put a Date in a Record Title Correct! You should always write the date in full. That way you can also search via the year. NEVER abbreviate the date! Containers and older documents follow a 07/02/2010 format.Incorrect. Try again.Your answer has been saved.

15	Which of the following can you use as a wildcard in TRIM? a) % b) $ c) # d) * e) ? Correct! The right wildcard is the asterisk, some other programs may use the other characters in their searches.Incorrect. Try againYour answer has been saved.

16	Where can you place a wildcard? a) In front of a word b) In the middle of a word c) At the end of a word d) All of the above Correct!Incorrect. There is a better answer out there.Your answer has been saved.

UNE Records Management Office