eReserve is the University Library's electronic reserve collection, providing online, copyright compliant access to high demand journal articles and book chapters which are not otherwise available electronically.

To ensure UNE meets its licence and copyright obligations, it is a UNE requirement that the following third party material is made available online only via a link to eReserve:

• Chapters scanned from print published books.
• Scanned articles from hard copy volumes of periodicals and conferences.
• These materials must not be located on faculty servers or uploaded directly into Moodle or any other Learning Management System (LMS).

Freely available web-based content is not managed in eReserve, and should be provided as a link from your online unit site.

• Deadlines
• Instructions for submitting items to eReserve
• Copyright
• Linking to documents in moodle
• Where can I get more information?

Deadlines

The deadline for Trimester 1, 2012 material is 28 November 2011

Calls and reminders for the submission of eReserve materials are posted via a une-official email, a month before the relevant deadline.

Typical deadlines for the trimester system commencing in 2012 are:

• Trimester 1 material — by the end of November the previous year
• Trimester 2 material — by the end of April
• Trimester 3 material — by the end of September

Each year eReserve staff process more than 7,000 readings, most of which are for units taught in 1st and 2nd trimesters. The deadlines above are set in order to give us the best chance to provide material to students by the beginning of trimester. We, and your students, depend on the timely submission of materials to achieve this end. Early submissions are encouraged!

Please Note:

• eReserve items are processed strictly in order of receipt
• eReserve staff will ensure that readings received by the deadline are available for the start of the teaching period
• Material received after the deadline will be processed, but may not be available by the start of the teaching period

Instructions for submitting items to eReserve

Additions to eReserve and removal requests can be submitted via email to eReserve@une.edu.au

• In the body of your email include the following information:
  
  Lecturer/Coordinator:
  Unit code(s):
  Phone:
  Trimester:
• Attach a list of citations with the date required for each reading (add database and/or URL, and date downloaded if appropriate).
• Attach PDF versions of the readings*

An example of a submitted request (including a citation list) is available online.

Photocopies: Provision of high quality scans and copies will improve the quality of the final output and reduce the final file size. Please ensure that photocopies have clear, legible text, are straight on the page and have minimal or no black margins.

• *If you cannot email your PDFs due to file size you can deliver a CD/ DVD of the scans in person at the Library Service Desk or post a CD/DVD to the eReserve Team, Dixson Library. Please note that you will still need to send us an email with the information above and the citation list notifying us that you are using this alternate method.
• Readings stored in eReserve remain there until such time as their removal is requested by a course coordinator, or copyright compliance requires their removal.  There is no need to resubmit a reading each time a unit is run. 
• Course coordinators are encouraged to review eReserve listings for their units on a regular basis and notify eReserve staff of any removals.

Copyright

One of the main functions of eReserve is to ensure compliance with Digital Copyright Laws and the Statutory Licence Part VB which allows UNE staff to copy certain quantities of works, mainly:

• One article from a single issue of a print journal, or more if the subject matter is the same
• 10% or one chapter of a published monograph, whichever is greater.  This applies across the University as a whole which means that if a unit co-ordinator is already using a chapter of a book in eReserve, another chapter cannot be reproduced even if it is for a different unit. In these cases, eReserve staff will assist you to provide the chapter you require for your students via email or in print, or find an alternative reading
• More than 10% of a published book if it is not available commercially

• Readings are fully referenced
• Copyright warning notices are present where appropriate
• Periodic sampling of copyright usage is performed

If you have any queries or concerns about eReserve copyright, please contact eReserve staff or check with the University Copyright Officer Copyright pages

Linking to eReserve documents in Moodle (or other LMS)

1. Locate the list of readings for your unit in eReserve
2. Place your cursor over the title of the reading you require.
3. Right click on the link. Choose Copy Shortcut (Windows) or Copy Link Location (Mac) to copy the durable link to the item. For example http://www.une.edu.au/ereserve/?biblioID=R29930

You can also link to our subscription journals without having them in eReserve. For instructions on how to do this visit the Creating durable links to full-text articles page. Please be aware that if a database changes in the future it may be necessary to relink these in your Moodle unit or Learning Management System.

Freely available web-based content should be provided as a link from your online unit site.

Where can I get more information?

Contact eReserve staff, Kirra Porter or Rebecca Jones direct on 6773 3015, or email eReserve@une.edu.au

Staff of the Law School can contact Judy Stott or email lawlib@une.edu.au

For copyright matters, contact the Copyright Officer, Berenice Scott, on 6773 3227 or email copyright@une.edu.au