Advanced EndNote features
Learning objectives
By the end of this part of the module, you will be able to:
- insert footnotes and endnotes in a Word document
- use a travelling library
- remove field codes from your documents
- find more information about EndNote.
Footnotes and endnotes
So far you have used EndNote to create in-text citations. Using EndNote with footnotes or endnotes is a little more complicated. Let's assume that you want to use one of the special footnoting styles, like Chicago 15thA.
Instead of using a dummy document, open a new Word document and type some random text.
- Make sure you can see your Word document in Print Layout by choosing the Print Layout command from the View menu.
- Place your cursor after the text your have written.
- Insert a footnote by choosing Insert>Reference>Footnote.
- Click on the Insert button.
- Click on the Go to Endnote icon
or 
- Choose Select another style from the Syle Menu.
- Scroll down the list of styles until you find Chicago 15th A.
- Click once to select this style.
- Click on the Choose button.
- Open the Paleo library if you do not have a EndNote library open.
- Find an any reference and click once on the reference to select it.
- Click on the Insert Citation icon
.
EndNote should insert a formatted citation at the bottom of the page
in your Word document. It should also create a bibliography at the
end of the document.
If the footnote is not formatted correctly, click on the Format Bibliography
icon 
on the Cite While You Write toolbar in Word and then
click on OK.
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More information about footnotes The EndNote Footnoting pages have extensive advice about using EndNote to create footnotes and endnotes. |
Travelling libraries
Although your document looks like a normal Word document, it is not. It contains field codes which include most of the data from your EndNote library relating to each of the references which you have cited. This stored data is called the Traveling Library.
If you are collaborating with colleagues who also use EndNote and who also use a recent version of Word which is compatible with EndNote's Cite While You Write function, you can send them your formatted Word document and they can add text and references to it from their own EndNote libraries. They can format the completed document because all data relating to your references are stored in the Traveling Library.
Removing field codes
If you wish to submit a paper for publication, you must first remove all field codes, as these could interfere with the publishing software used to produce the printed version of the journal.
Click on the Remove Field Codes button. You will see a warning message, explaining that this will preserve your original document (with EndNote field codes) and create a new, unsaved document (without EndNote field codes). Click on the OK button to continue.
Save the new document under a new name, and send that version for publication.
Keep the original document, as this is the master copy which you will need if you wish to add or remove any references using EndNote, or change to a different output style.
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Finding out about EndNote The EndNote pages elsewhere on the Library site have a range of resources available to assist you to learn more about EndNote. Two useful sites are the EndNote
FAQs Page on the EndNote site and the EndNote
FAQs on the Adept Scientific site. Most university libraries in Australia have their own EndNote FAQ pages. The pages at the University of Queensland and UTS sites are particularly useful. |