Deleting and editing citations
Learning objectives
By the end of this module, you will be able to:
delete and edit citations inserted using EndNote.
Deleting a citation
To delete a citation, you must always use the Edit Citation
icon 
from
the EndNote toolbar. DO NOT use the Delete or Backspace keys
on the keyboard.
To delete a citation, follow these steps:
Highlight the in-text citation (ie the author and year in an author-date style, or the number in a numbered style).
Click on the Edit Citation icon
.
The following dialogue box (Figure 26) will appear.Click on the Remove button.
Click on the OK button. EndNote will remove the citation and reformat the list of references.
Choose the Save command from the File menu to save your document.
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Figure 26: The Edit Citation Dialogue Box
To remove a citation, you must always use the Edit Citation command.
Adding text before a citation
Some styles allow you to add text before a citation in a paper. To try this out, we need first to reformat the document with the APA 5th style, one of the author-date styles that allow this.
Click on the Format Bibliography icon
.
Select APA 5th from the drop down menu adjacent to the words With
output style. If APA 5th is not visible, click on the Browse button
and select the APA 5th style manually.Click on the OK button.
The references in the document will now be in the APA 5th style.
Click on an in-text citation.
Click on the Edit Citation icon
and a new dialogue box will open. In the box labelled Prefix,
type:
see alsoType a space after the word also to ensure that there is a space between the prefixed text and the citation in the document.
Click on the OK button. EndNote will reformat the citation with the prefixed text.
Choose the Save command from the File menu to save your document.
Your document should look something like Figure 27.
|
Recent Developments in Personal Bibliographic Software: a Critical
Review Since the 1980s, there have been a variety of software products on the market which can be classified under the general heading of Personal Bibliographic Software (see also Budd, 1988). All of these products perform the same two basic functions: they allow the user to maintain a database of bibliographic references and they permit the generation of a bibliography containing some or all of those references (Hall, 1999). Substantial developments have taken place in the functionality of personal bibliographic software. Today it is not difficult to find a product that can automatically import references from a CD-ROM or web database and format both in-text citations and a list of references in a wide variety of styles (Izett, 1987). References Budd, D. A. (1988). Aragonite-to-calcite transformation during fresh-water
diagenesis of carbonates - Insights from bore-water chemistry. Geological
Society of America Bulletin, 100(8), 1260. |
Figure 27: In-Text Citation with Prefixed Text
Adding Text after a Citation
This is only applicable to author-date styles.Some styles allow you to add text after a citation. Normally this will be a specific page number.
Click on the in-text citation, e.g. (Jones, 1993), to highlight it.
Click on the Edit Citation icon
.In the box labelled Suffix type: p. 11. Type a space before p. to ensure that there is a space between the citation in the document and the suffix.
Click on the OK button. EndNote will reformat the citation with the text after the citation.
Choose the Save command from the File menu to save your document.
Your document should now resemble the one in Figure 28.
|
Recent Developments in Personal Bibliographic Software: a Critical
Review Since the 1980s, there have been a variety of software products on the market which can be classified under the general heading of Personal Bibliographic Software (see also Budd, 1988). All of these products perform the same two basic functions: they allow the user to maintain a database of bibliographic references and they permit the generation of a bibliography containing some or all of those references (Hall, 1999 p. 11). Substantial developments have taken place in the functionality of personal bibliographic software. Today it is not difficult to find a product that can automatically import references from a CD-ROM or web database and format both in-text citations and a list of references in a wide variety of styles (Izett, 1987). References Budd, D. A. (1988). Aragonite-to-calcite transformation during fresh-water
diagenesis of carbonates - Insights from bore-water chemistry. Geological
Society of America Bulletin, 100(8), 1260. |
Figure 28: In-Text Citation with Suffixed Text
In earlier versions of EndNote, the Pages box was used only for footnote styles. It was not used for author-date styles such as APA or Harvard. In EndNote X, some author-date output styles (eg APA 5th) are configured so that you can just enter a page number in the Pages box, and EndNote will format the reference and add all the necessary punctuation for you.
Omitting Authors' names from citations
This is only applicable to author-date styles. Some styles insist that, if you have mentioned the author's name in the text, you should drop the author's name from the citation, eg These results were confirmed by Smith (1993). This can easily be done with EndNote. Follow these steps:
At the end of your document, add a new sentence: This has been demonstrated by Barnes.
Insert a space before the full stop at the end of this sentence.
Click on the Find Citations icon
.
Locate the reference by Barnes published in 1988 in the Paleo library.
Click on this reference to select it.
Insert this citation in your document using the Insert Selected Citation(s) icon
,
and it will appear in the normal format eg (Barnes, 1988).To remove the author's name from the citation, click on the citation to highlight it, then click on the Edit Citation icon
.
Check the box labelled Exclude author then click on the OK button. EndNote will remove the author's name from the citation.
Choose the Save command from the File menu to save your document.
Your document should appear like the page below (Figure 29).
|
Recent Developments in Personal Bibliographic Software: a Critical Review Since the 1980s, there have been a variety of software products on the market which can be classified under the general heading of Personal Bibliographic Software (see also Budd, 1988). All of these products perform the same two basic functions: they allow the user to maintain a database of bibliographic references and they permit the generation of a bibliography containing some or all of those references (Hall, 1999 p. 11). Substantial developments have taken place in the functionality of personal
bibliographic software. Today it is not difficult to find a product that
can automatically import references from a CD-ROM or web database and
format both in-text citations and a list of references in a wide variety
of styles (Izett, 1987). This has been demonstrated by Barnes (1988).
Barnes, C. R. (1988). The proposed Cambrian-Ordovician global boundary
stratotype and point (GSSP) in Western Newfoundland, Canada. Geological
Magazine, 125(4), 381. |
Figure 29: In-Text Citation with Author's Name Removed
Note that you can delete the year in a similar way when needed. You are now ready to proceed to the next part of the module: Footnotes and endnotes.