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Fringe Benefits Tax

Australian Taxation Office
Fuel & Oil Declaration
Motor Vehicle Declaration
UNE Use Declaration

This policy is currently under review. However, information regarding FBT and the new tax system may be obtained from the Australian Taxation Office web site.

 

 

 

The 2012/2013 Fringe Benefits Tax (FBT) year ended on Sunday 31 March 2013.

To assist the Financial Services Directorate assess the University’s FBT liability with completeness and accuracy, all drivers of UNE-owned vehicles must provide specific information and declarations relating to their private and business usage of these vehicles.

Step 1: Record the current odometer reading

All drivers would have ideally recorded the odometer reading of their vehicle as at the end of 31 March 2013.  However, if this was not performed, please take and record the vehicle’s reading in the log book as soon as practicable.  Financial Services will determine if an adjustment is required for personal / business mileage occurring since month end.

Step 2: Complete the FBT declarations, as required by the Australian Tax Office

The FBT declarations are located at http://www.une.edu.au/financial-services/compliance-and-statutory-reporting/fbt/index.php). Following the key instructions below, the declarations are to be please completed and returned to Dan Waqa or Aileen Brauer by internal mail by Wednesday 10 April 2013.  Alternatively, they may be scanned and emailed.

Key instructions for completing the Fringe Benefits Tax – Motor Vehicle declarations

  1. 1. Motor Vehicle Declaration
  • The table at part A of this form is to include each vehicle used during the period 1 April 2012 to 31 March 2013.
  • To calculate the private usage percentage of each vehicle (part B), the vehicle’s logbook should be assessed to determine (with reasonable accuracy) the proportion of business versus private travel.
  • If the vehicle(s) was not used for any private purposes during the FBT year, the specific “No Private Use” declaration at part C is to be signed and dated.
  1. 2. Fuel and Oil Declaration

  • This declaration needs to only be completed when the employee has personally* purchased fuel and oil for their university owned vehicle and reimbursement for the purchases has not been claimed. *That is, purchases not using the fuel cards provided by the Motor Pool.

  1. 3. UNE Use Declaration (“Motor vehicle not available for private use declaration”)

  • If the university owned vehicle was only used for business purposes during the period 1 April 2012 to 31 March 2013, and the vehicle was kept on the University premises at all times (as opposed to being garaged at or near the employee’s place of residence)**, and the vehicle was not used for any private purposes, please complete the “UNE Use Declaration”.

**Note: According to the Fringe Benefits Tax Assessment Act 1986, a vehicle is considered to be available for private use when it is garaged at or near an employee’s residence (at any time after or within work hours), irrespective of whether the vehicle is permitted for private use.

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If you have any queries, observations or concerns whatsoever in actioning Steps 1 or 2, please contact Aileen Brauer (extension 5056) or Dan Waqa (extension 2977). We are more than willing and available to help.

Please note:  There is no need to respond to action Steps 1 or 2 if you have a UNE salary packaged vehicle obtained through a Novated Lease.