Grant EOI proposals
Further
Information
Suggested template for EOI proposals
The Expression of Interest should be structured around the following headings. Excluding the cover sheet and CV page you are allowed to have 3 pages in Times New Roman 12pt. Please also read the ALTC Grant Scheme Guidelines.
Under these programs applications may be made through either a one or two stage process, depending on the program guidelines and/or the request for submissions. In a two stage process an expression of interest would be submitted in response to calls for submissions. From the expressions of interest, a short list would be determined and successful applicants asked to prepare a full proposal. The final decisions about projects to be funded would then occur on the basis of the full proposals. In the one stage process, a full proposal only would be submitted and this would form the basis of decisions about the projects to be funded.
Expressions Of Interest (EOI)
- Expressions of interest should include:
- The rationale for and aims of the project, particularly in relation to the context and characteristics of the institution(s) involved
- The approach the project will take
- The anticipated deliverables and outcomes of the project
- EOIs should be no more than three pages (exclusive of attachment and cover sheet – see below).
- EOIs should include a one page attachment providing concise information on the qualifications and experience of the project leader(s) and key members of the project team.
- EOIs must have the endorsement of the PVC/DVC (academic) or equivalent.
- Budgets are not required in EOIs.
- The documents should be named eoi.program.institution.contact.year e.g. eoi.lp.rmit.smith.05. Use ‘cg’ for the Competitive Grants Program; ‘pp’ for the Priority Projects Program; ‘lp’ for the Leadership Program. If the computing program you use does not support a document name of this length please abbreviate but retain the elements.
Full proposals
The Full proposal should be structured around the following headings. Excluding the cover sheet, budget and timeline you are allowed to have 12 pages in Times New Roman 12pt. Please also read the Grant Scheme guidelines.
- Fully developed proposals should include:
- the purpose of the proposed project, the rationale (including the relationship with institutional priorities for learning and teaching), proposed outcomes and deliverables and an evaluation strategy,
- an outline of the proposed approach and methodology, structured in terms of year-long phases,
- information on the human resources and infrastructure required for the project completion,
- the resources/support the institution/s will contribute to the project including where appropriate its implementation,
- the processes and structure underpinning the management of the project including how the project team will establish a clear vision, clear goals, financial and staff management, evaluation strategies,
- information on key policy and practice audiences relevant to the project and how these audiences will be included in the various phases of the project including evaluation,
- procedures for facilitating dissemination and uptake of the project outcomes across the higher education sector
- the relationship with other work/research in the area,
- for collaborative projects – the type of collaboration, the project collaborators and their anticipated contributions
- as attachments a budget and a timetable. For projects designed to go beyond one year of funding the timeline should be developed around stages with discrete staged outcomes and deliverables for each year of the project – limit 2 x A4 pages
- an attachment providing the qualifications and experience of the project leader(s) and project team (limit 2 x A4 pages)
- Full proposals are limited to 12 x A4 pages in 12 font (excluding coversheet and attachments).
- Full proposals must have the endorsement of the PVC/DVC (academic) or equivalent.
- When submitting the proposal it should be named prop.program.institution.contact.year e.g. prop.lp.rmit.smith.05. Use ‘cg’ for the Competitive Grants Program; ‘pp’ for the Priority Projects Program; ‘lp’ for the Leadership Program. If the computing program you use does not support a document name of this length please abbreviate but retain the elements.
Applicants should carefully consider the expected costs of the project when submitting an application. The cost of printing and distribution of any deliverables should be included in the project costs as should costs associated with the maintenance of any websites for at least three years. Overheads can be included but should be identified within the appropriate budget item not as an overall percentage cost added to the bottom line.
Time-lines need to recognise the lead-up time required for large projects or those with a number of partners to develop a shared language and local commitment. Careful consideration should be given to the number and type of partners and their contribution to ensure the project is manageable.
All projects provided with funding of greater than $150 000 must commission a formal independent evaluation at the conclusion of the project. This evaluation should be factored into the budget and the time-lines for the project.