Section C - College Basics
Contents
- 6.1 Registration in College
- 6.2 Absence from College
- 6.3 Fees
- 6.4 Keys
- 6.5 Building Access
- 6.6 Cars, Motor Bikes and Parking
- 6.7 Push Bikes
- 6.8 Sewing Machines
- 6.9 Microscope
- 6.10 Faulty Equipment
- 6.11 Notice Boards
- 6.12 Mail & Communication
- 6.13 Insurance
- 6.14 Affiliation
- 6.15 Valediction
- 6.16 Room allocation system
- 6.17 College Security
- 6.18 First Aid/Emergencies
- 6.19 Courtyard Activities
- 6.20 Appropriate Conduct
- 6.21 Discipline Procedures
6.1 Registration in College
When you arrive at College, you will be asked to complete a ‘College Residence Arrival/Departure Record Form’. This ‘sign in/out’ page is found in the Sign In/Out folder. If you cannot find the folder, please contact the office immediately. At the beginning and end of each term you will be required to sign this form (used for auditing purposes).
Failure to sign in or out correctly will incur a penalty of three days’ charges. ($111 in 2012)
6.2 Absence from College
You are required to notify your Staircase Resident Fellow of any absence away from College. The Resident Fellow needs to be aware of this in case of emergency. Should you have a valid reason for absence during the residence period (ie. hospitalisation, field trips, and academic requirements) please contact the Office and complete the relevant requirements/paperwork. Remember that the onus is on you. If you do not tell us when you are away from college, we have no choice but to charge you for that period.
6.3 Fees
College fees can be paid in advance either annually, by semester or through an instalment plan provided. UNE also offers EFTPOS, BPAY and Bill-Pay facilities. Cheques are acceptable, however cash payments are discouraged for security reasons. Likewise there will be a no 'cash out' policy from the EFTPOS machine.
Failure to pay by the instalment dates will automatically incur a late fee penalty of $33. Your fees are raised through the Central Administration Office (Res Central). If however you have a query please see the College office for assistance.
6.4 Keys
The College will usually issue you with four (4) keys and a Codalock at the beginning of the year. You are not charged a key deposit but instead you will be charged $27.50 for every key lost and an automatic charge of $88.00 should you not return your keys at the time of your departure from the College. The loss of a Codalock will incur a $27.50 (GST incl) charge. You are encouraged not to take your keys home (eg. If you go home for the weekend), try to leave them with your RF to ensure that they are not lost.
For security reasons you are required to hand your keys in to your Resident Fellow, at the time of signing out, for any vacations. Failure to do so will automatically incur a three day penalty charge ($111 in 2012).
6.5 Building Access
The Dining Hall entrance is opened from 7am to 11pm. The Computer Lab is locked at all times. Access to these buildings is obtained by swiping your student ID card in the readers outside the door. If your card isn’t activated, please see the Office.
6.6 Cars, Motor Bikes and Parking
All cars and motorbikes must be registered at the College Office. This information must be kept up to date with any subsequent change of vehicles. Parking on campus is controlled via the University Parking Policy through Safety and Security. Brochures on the Parking Policy are available. Parking is permitted only in the areas authorised via the UNE Parking Policy. Fines will be imposed if members of the University violate this regulation.
Please ensure you obtain a copy of the UNE Parking Policy and abide by the regulations set out therein. Visitors to the College Office and Patrons of The Conference Centre are given parking rights to the east of the Office Car Park. They will need to purchase daily parking permits. Non-Resident students visiting the College will be expected at all times to park in the residents’ car park at the rear of the College.
6.7 Push Bikes
All push bikes are to be registered at the College Office and can be housed on a yearly basis in the Bike Shed. By negotiation, bikes may be permitted to remain for a longer period. Normally bikes left in the Bike Shed beyond 1st December in any year will be sold with funds returning to the College. Such bikes will be viewed as being abandoned.
For security reasons the Bike Shed must remain locked at all times. You can get a key from the College Office and this key must be returned at the end of each academic year to avoid a replacement charge. Push bikes are not permitted within the inner confines of the College. Push bikes left in these areas will be confiscated and held until the end of the next term.
6.8 Sewing Machines
Sewing machines are provided by the College and maintained by the JCR. Requests for their use should be directed to the Office. Breakages/repairs will a be cost to the user.
6.9 Microscope
A microscope is available for students' use. It is located in the tutorial room.
6.10 Faulty Equipment
If a washing machine, telephone, photocopier or another piece of College equipment is out of order, please inform your Resident Fellow as soon as possible so that we can minimise the inconvenience to both yourself and others.
6.11 Notice Boards
You should regularly check the notice boards in the mail room (near the Office), Junior Common Room, your Staircase and outside the tutorial room for information about College activities, tutorials, sporting fixtures, meetings, etc.
6.12 Mail & Communication
Letters can be posted from the College Office or the Elm Ave mailbox. Mail arrives once a day on weekdays at approximately 2 pm.
Have your mail addressed to: Your name, Duval College, UNE, NSW, 2351
Please note that the College will not automatically re-address during vacation periods. The Office will provide labels for students to address and a charge may apply. Mail to overseas destinations will not be redirected. For any students who have permanently moved out of College, mail will only be redirected for a short while.
Email: All students MUST check their UNE email address regularly. The College email address is duval@une.edu.au.
Website: The College website is http://www.une.edu.au/duval.
6.13 Insurance
The College does not provide insurance for personal belongings. Please discuss insurance coverage with your family or insurance provider - you may be able to get extended coverage on a ‘contents policy’ already held.
6.14 Affiliation
To become an Affiliate of the College, an application form must be completed and lodged with the President of the JCR. The JCR Executive will then make a recommendation to the Principal regarding suitability for membership. The Principal will advise the Executive of her acceptance or otherwise of the application.
6.15 Valediction
A student may be a Valedict of the College if he/she will complete the requirements for a degree by the end of the academic year. A student may also valedict if he/she will have a maximum of 2 units to complete within the following semester.
In the case of combined degrees, a student may valedict if he/she has completed (or has a maximum of 2 units to complete within the following semester) the number of units, irrespective of the area of study, required for a full base degree. For example, in the case of a BSc/LLB student, he/she may be a Valedict of the College when he/she has completed 144 credit points which is equivalent to a full BSc. A student however may only Valedict once i.e. either as a full base degree or completion of a combined degree, not both.
Special Consideration will also be given to those students who are required to be away from the Armidale campus for the final period of their degree (for example Medical and Marine Science Students). In these circumstances the student must complete all on campus (Armidale) units for their degree in the year in which they wish to valedict.
A student at Masters or above level will be recognized for their achievement at the end of their higher degree.
6.16 Room allocation system
Duval College Room Preference Categories 2012 will be allocated according to the following order:
1. College President
2. College Vice President
3. Senior Academic Mentor
4. 6th year students and above
5. 5th year Ex-Resident Fellows
6. 5th year Academic Mentors
7. 5th year JCRC Executive
8. 5th year Members of the JCRC
9. 5th year Sports Council Chair and Co-Chair
10. 5th year SFK, MB and PT Representatives
11. 5th year Members of Food Committee and House Committee
12. Students in their 5th year, but who are in a higher academic year
13. 5th year students
14. 4th year Ex-Resident Fellows
15. 4th year Academic Mentors
16. 4th year JCRC Executive
17. 4th year Members of the JCRC
18. 4th year Sports Council Chair and Co-Chair
19. 4th year SFK, MB and PT Representatives
20. 4th year Members of Food Committee and House Committee
21. Students in their 4th year of residency, but who are in a higher academic year
22. 4th year students
23. 3rd year Ex-Resident Fellows
24. 3rd year Academic Mentors
25. 3rd year JCRC Executive
26. 3rd year Members of the JCRC
27. 3rd year Sports Council Chair and Co-Chair
28. 3rd year SFK, MB and PT Representatives
29. 3rd year Members of Food Committee and House Committee
30. Students in their 3rd year of residency, but who are in a higher academic year
31. 3rd year students
32. 2nd year Members of the JCRC
33. 2nd year Members of Food Committee and House Committee
34. Students in their 2nd year of residency, but who are in a higher academic year
35. 2nd year students
36. New students
Please note:
1. The above year levels refer to the year of residency in Duval College as of the beginning of the year of residency.
2. Resident Fellows will be entitled to a higher room preference in the year following their duties as they do not have a choice of flat in their year of appointment.
3. The Academic Mentors will have a higher room preference for their year of appointment, but not for the following year.
4. New Postgraduates, Exchange Students and Mature-Age Students will be considered within ordered priority.
6.17 College Security
1. Please ensure respect for your fellow Collegians.
2. Locks have been fitted to the external gates of the College and you will be required to carry your key for entry back into the College.
3. Entry into Student Study Bedrooms will be by cleaners or by Maintenance Staff and the College Office will do everything to ensure that your privacy is respected and that you are notified of entry into your room for authorised purposes only. Resident Fellows and other residents are not permitted to enter study bedrooms without the authority of the Principal.
6.18 First Aid/Emergencies
All Resident Fellows have been trained in basic First Aid. In the case of minor medical problems, there are first-aid kits held in the College. The Duty Resident Fellow will have a kit, and a small kit is kept in the College Office.
Emergency telephone numbers:
1. Life-threatening emergency 82
2. Non life-threatening emergency 81
3. Safety and Security 2099
4. UNE Fire Safety Officer 2222 In the case of all emergencies requiring emergency assistance, please notify the Duty Resident Fellow by ringing (02 6773) 5700.
6.19 Courtyard Activities
Owing to noise and the possibility of broken glass and wood, NO ball games will be allowed in any courtyard. No objects of any kind can be thrown or kicked in this area. Games such as cricket, volleyball, touch footy, frisbees etc. can be played on the grassed area on the exterior of the College. Paddeling/wading pools or slippery slides/mats are not permitted within College grounds.
6.20 Appropriate Conduct
Students leaving home for the first time may not be aware of acceptable and appropriate conduct for their new environment. In some instances, there may be attempts to persuade new students that things, which cause them distress, are “normal practices”. This is not so. The University is concerned that students may not be aware of their right to choose personal conduct for themselves on the basis of what makes them comfortable, and of the unacceptable actions which harass or interfere with the rights of others. There are regulations for ensuring that the rights of others are not violated.
To assist students who may be uncertain about conditions in which they find themselves, a number of people are available to offer help inside and outside the College system. Please refer to your College Principal, Assistant Principal or ask advice from your SRF or Resident Fellow who may refer you to someone for appropriate assistance, a Grievance Mediator or to the Equal Opportunity Officer.
Fundamental respect for other people’s beliefs, feelings, person and property is a basic value, which this University upholds. Please do not suffer in silence or feel threatened in any way. Your rights will be respected as we expect you to respect the rights of others. Any violation in this area can be referred to your Resident Fellow
The College Principal and staff fully appreciate that the College environment is a ‘learning environment’. Selfish acts, however, which either endanger or inconvenience individuals such as drunken or abusive behaviour will not be tolerated.
6.21 Discipline Procedures
All residents are bound to the behavioural standards set down in the UNE Residential College Code of Conduct.
Students breaking the rules of the College, or the regulations and by-laws of the University governing the residential colleges, may be brought before a Discipline Committee as described by the UNE Residential College Code of Conduct, section 6.2. The Principal or the Residential System Disciplinary Committee will handle more serious matters.