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College Handbook - Section A

College Map

Contact details

• Assistant Principal - Mr Jason Wall (02) 6773 5936

• Administrative Assistants - Mrs Kerry Lowden & Ms Amy Cosby (02) 6773 5700
• Senior Resident Fellow - Mr Phil Garland (02) 6773 6704
• Catering Manager - Mr Michael Welbourne (02) 6773 5707

Resident Fellows

• A100 - Natalie Deaves (02) 6773 6710
• A200 - Matthew Godman (02) 6773 6711
• B100 – Lisa Wade (02) 6773 6713
• B200 – Matthew Spekking (02) 6773 6714
• C100 - Samantha Holdom (02) 6773 6716
• C200 – Diana Bruce (02) 6773 6717
• D100 – Holly Lowe (02) 6773 6718
• D200 – Ashleigh Bailey (02) 6773 6719

Academic Mentors

• Jacquie Cope-Williams - Arts
• Natasha Shumacher -  Economics & Business
• Shane Courtenay - Education
• Tim Hill - Law
• Jenna Taylor - The Sciences
• Jodie Parker - Medicine

DSRAC

• (DSRAC President)
• (Vice President)
• (Secretary)
• (Treasurer)
• (Mary Bagnall Representative)
• (Mary Bagnall Representative)
• (President’s Trophy Representative)
• (President’s Trophy Representative)
• (Sir Frank Kitto Representative)
• (Sir Frank Kitto Representative)
• (Social Representative)
• (Social Representative)
• (Marketing and Merchandise)

SHAPES Representatives

• Philip Garland
• Diana Bruce
• Jeremy Cole
• Matthew Godman
• Zac Keizer
• TBA
• TBA
• TBA

Fellows

Frank Bongiorno, Howard Brasted, Annamaria Cavallaro, Brian Connor, Priscilla Connor, John Fields, Patricia Fields, Leo Goedegebuure, Janet Goedegebuure, Helen Jones, Graham Lloyd-Jones, Srdjan Mijajlovic, Stephen Miller, Bryan Pape, Roley Piggott, Dan Riley, Ken Watson, Julia Werren, Stephen Glover, Krzysztof Krakowski, Paul Sattler.

Principal Dates

The following are the principal dates for Drummond and Smith College, including some of the social events. When read in conjunction with the College Year Planner, you should have a comprehensive calendar of events for 2009. Some of the DSRA functions may change during the year.

TERM 1
• 7th Feb - First Year Students Arrive
• 8th Feb Orientation Begins
• 12 Feb – Returners back at college
• 14th Feb – MB/PT Swimming Carnival
• 15th Feb – Lectures begin
• 18th Feb – Commencement Dinner
• 19th Feb - MB/PT Run Swim
• 24th Feb - SFK Public Speaking
• 24th Feb - PT Rugby 10's
• 26th Feb - PT Rugby 10's
• 28th Feb - MB Touch Football, PT Water Polo
• 3rd March - PT Rugby 10's
• 5th March - PT Rugby 10's  
• 6th March – Thunderboltz
• 7th March - PT Hockey
• 8th March - PT/MB 3000m & 4x400m
• 10th March - PT Rugby 10's
• 14th March - MB Netball, PT Canoe Polo
• 15th March - PT/MB 5000m & 4x100m
• 20th March - SFK Theatre Sports Training
• 21st March - SFK Theatre Sports, MB Canoe Polo, PT Badminton  
• 26th March – Talent Night
• 28th March - PT Soccer
TERM 2
• 27th April – Lectures begin
• 2nd May - MB Frizbee, PT Basketball
• 4th May – DS DH Drummond Dinner 
• 5th May - DU/DS Drummel Rugby Match
• 9th May - MB NERF, PT Tennis
• 11th May -SFK Arts and Crafts
• 15th May – Dogs Day
• 16th May - MB Waterpolo, PT Touch Footy
• 23rd May - PT/MB Athletics
• 25th May  - SFK Small Ensemble
• 30th May - MB Volleyball, PT AFL
• 4th June – Lectures end
• 9th June – Exams begin
TERM 3
• 19th July – Lectures begin, DS Week begins
• 22nd July – Xmas in July
• 25th July - MB Badminton
• 27th - SFK Poetry and Short Story Due
• 1st Aug - MB Basketball, PT Frisbee
• 6th-8th Aug - DDS Southwest Rocks
• 8th Aug - MB Tennis, PT Volleyball
• 9th Aug - SFK Poetry and Short Story
• 13th Aug College Ball
• 14th Aug – Ball Recovery
• 15th Aug - MB/PT Lawn Bowls
• 22nd Aug - SFK Debating
• 23rd Aug - SFK Debating
• 3rd Sept  - Lectures end
TERM 4
• 20th Sept – Lectures begin
• 23rd Sept – DS Awards Dinner
• 28th Sept - SFK Performance
• 2nd Oct – Casino Night
• 2nd Oct - DDS Nightpaddle
• 5th Oct - SFK Trophy Presentation
• 5th Oct - PT/MB Cross Country
• 7th Oct - DS Valedicts
• 10th Oct - PT/MB Hodson's Relay
• 22nd-24th Oct - DDS Hawkesbury Canoe Classic 
• 29th Oct – Lectures end
• 2nd Nov – Melbourne Cup
• 3rd Nov – Exams begin
• 17th Nov – Exams end

Welcome to Drummond & Smith College

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The Members of our College

Resident Students – “Residents”.  The majority of current Drummond and Smith College members are students studying at UNE. We welcome both undergraduate and post-graduate students, including international students.

Affiliated Students – “Affiliates”.  Affiliates are non-resident students that associate with the College through affiliation with the Drummond and Smith Residents Association. Affiliates are often ex-residents that pay a subscription to the DSRAC to participate in cultural competitions, play sport with us and attend our social functions.

Non-residents must apply to the DSRAC for affiliation, which, in turn, must be approved by the Principal. Affiliation does not entitle non-residents to the use of College facilities such as computers, laundries, showers etc.

College Fellows – “Fellows”.  The Fellows of Drummond and Smith College are generally non-resident members who have been invited to join the College from the University staff and the community. Fellows offer academic assistance and other expertise to aid the College and its residents. In 2001, a donation of $2500 allowed us to purchase a sea kayak for the College. This group has also donated items such as the Stereo VCR in the main common room. Students are encouraged to suggest people whom they feel would make a valuable contribution to the College by becoming a College Fellow. The Senior Resident Fellow and all members of the Resident Support Team are Resident College Fellows.

Staff Roles

Principal - The Principal is ultimately responsible to the Vice-Chancellor. The Principal is responsible for ensuring the good order of the College including student welfare, finances, staffing, current and long term maintenance, and liaising with all appointed and elected members of the College in providing a harmonious community in which all residents can live and work.

Administrative Assistant - the Executive Assistant works closely with the Principal on all aspects of the administration of the College, particularly with the provision of specific expertise through the promotion of sound financial and human resource administration.

Assistant Principal - In addition to supporting the Principal in running the College, one of the main responsibilities of the Assistant Principal is to oversee the academic activities of College residents. This entails the organisation of Academic Mentors, and rosters of regular mentoring sessions within the College. After exam results have been released, the AP helps evaluate progress, and offers advice regarding your future prospects. The AP will take responsibility for student related matters in the Principal’s absence.

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Appointed Positions

Resident Fellows - These positions are annual appointments and involve two main responsibilities. Firstly, the Resident Fellow is allocated a floor, and is responsible for the well being of the members of that floor and the encouragement of a successful mix of academic, cultural, social and sporting involvement by the residents. Secondly, out of College Office hours the Resident Fellow is responsible for the security of the residents and the College premises, and to see that social activities do not disturb other students.

A Resident Fellow is appointed for his/her personality, responsible attitude and academic ability. She/he may be expected to assist in academic areas under the co-ordination of the Senior Resident Fellow. Your Resident Fellow (or any other Resident Fellow) should be your first port of call in times of trouble. Resident Fellows deal with excessive noise or other disturbances within the College. Please co-operate with them at all times - this is not a pleasant job for them, but they need to do it if the College is to be a pleasant place for everybody in which to live and study.

At all times there is a Duty Resident Fellow, who has specific duties concerned with the running of College when the College Office is closed. The Duty Resident Fellow’s name, Flat number and telephone extension can be found on a board outside the Academic Mentor’s Office and on Resident Fellow notice boards. In an emergency, or if you have locked yourself out of your room, or if you need any other practical assistance, see the Duty Resident Fellow.

Academic Mentors - Academic Mentors are appointed to assist in specialised academic areas. They are usually senior students of the College and are required to help students on a face-to-face basis usually via a weekly mentoring session. The Academic Mentors assist in identifying student learning needs, and with the Senior Resident Fellow, coordinate additional support where possible.

Keeping Residents Informed

Email - Residents must regularly check their UNE email account. Important College and University messages will be delivered through this email system.

Notices -  Please read the notices that are posted around College to keep students informed about College matters. Each block and every floor has its own pin board, in addition to the one immediately beside the mail boxes.

Floor Meetings - Attending weekly Floor Meetings is the best way to stay in touch with happenings around College. Your RF will advise you of when your Floor Meeting will be held each week. It is vital that you attend these meetings to stay abreast of College matters.

Phone Messages - Messages to all residents are often left on the phone system. It is, therefore, advised that you check your phone messages regularly so that you don’t miss out on important information.

Whiteboards - The College Dining Hall and its Foyer have whiteboards for important notices to all residents. Every College room also has it's own whiteboard.

Please use discretion when writing on whiteboards as your message is being displayed publicly. Similarly, try to make messages inoffensive by not using foul language or being sexually explicit. Residents that leave harassing or offensive messages or pictures on whiteboards will face disciplinary action and/or the matter will be referred to the University Equity Office. Please only use whiteboard markers on whiteboards. Use of permanent markers will result in a cleaning charge being issued.

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Accommodation Procedures

Acceptance into College

Your residence will be contingent upon your enrolment in tertiary study or by arrangement with the College Principal as a visitor, guest or consultant. You must advise the Principal if your enrolment within the University or TAFE changes.

Criteria for re-admittance to the College

Residents are accepted into College on an Annual Terms and Conditions document which must be signed. Application for any subsequent year will be contingent upon four major criteria providing the resident is enrolled in tertiary study or is accepted by the Principal under other arrangements.

1. Academic Commitment throughout the year including attaining satisfactory academic results (minimum of 50% pass of full unit load).
2. Financial responsibility in meeting your commitments as set down in the Fees Schedule.
3. Contribution to, and participation in, the life of the College and its members.
4. Personal Conduct.

For each resident, Senior members of the College will be asked to advise the Principal annually on the following: Your College commitment, social involvement within the College, social involvement with your floor members, academic commitment, general standard of behaviour and demonstrated leadership qualities. This will form part of Criteria 3 and Criteria 4 in considering your application for residency in any subsequent year.

Sign in to College

When you sign in at the beginning of the year you will be issued a set of keys and a meal card. You must return the keys at the end of each term but please keep your meal card until your final departure for 2009.

Inventory Sheets

On arrival your Resident Fellow will complete a room inventory sheet (Check in/out form) for your room. You are advised to check this carefully before signing it. This inventory sheet will be checked again upon your departure and any missing items, damage or graffiti will be paid for by the resident. If you change rooms during the year, another inventory sheet will be completed for your new room. You are encouraged to report any damage that you believe has occurred during external periods to your Resident Fellow as soon as you return each term.

Signing In

Our residents are welcomed back into College from vacation after 2pm on the day before enrolling, or the commencement of their academic program each term. This allows our cleaners time to ensure you return to a clean room. Please see the Resident Fellow on duty to sign in and get your keys. Failure to correctly sign in or out will result in a penalty equivalent to three (3) days accommodation.

Prior arrangements must be made with the College Office if you wish to arrive earlier than 2pm.

Signing Out

Our sign out time is 10am for departure. During vacations the College takes in external students and guests that study via distance. Since your room may be required during your vacations, please complete the following prior to departure:

• Pack up your room
• Place items you are not taking with you in the cupboard above your wardrobe or see your Resident Fellow so they can be locked in the Box room in your block.
• Fold used linen and your blankets or doona and leave them at the foot of your bed for the cleaners to collect.
• Empty your rubbish bin
• Remove any stickers and all blu tack that you have placed in your room.
• Clear your whiteboard/pinboard and remove all posters etc.
• You must sign out in the Sign In/Out book and leave your keys in the Key Return Box located on the lower floor of your block or hand them directly to an RF. Do not give your keys to any other students or the cleaners to hand back for you. Do not lock your keys in your room.

Failure to complete the 'sign in or out' procedure (above) correctly will result in a penalty equivalent to three (3) days accommodation. Please speak to your Resident Fellow if you are still unclear about signing in/out.

Room Contents and Decorating Rooms

Residents are welcome to decorate their rooms as they wish providing that any decorations are not permanent or offensive in any way. Posters are welcome provided that they are not pinned to the walls and all traces of blu tack are removed at the end of each term. If blu tack removes paint, a charge may be raised for any necessary repairs. Do not pin or nail anything to walls or doors. The remaining marks diminish the aesthetics of the room for following residents.

Hooks that screw into the wall, are nailed in or use permanent adhesives are not permitted. If residents wish to use hooks in their room they are asked to use only replaceable style hooks with a pull-tag for removal. Televisions, radios, stereos, computers etc. are permitted in rooms. Likewise, refrigerators are permitted as long as they have a drip-tray underneath to prevent moisture reaching the floor. Home brew kits are prohibited in college. Electric heaters and cooking equipment are not allowed in rooms. Electric jugs are permitted if they have an automatic cut-off switch.

Room Changes

From time to time residents may wish to change their location in the College. Providing there are no other demands on a vacant room, a resident may request to move by completing the appropriate form which is available from the Office.

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Leaving outside the terms of your agreement

Residents who may be considering leaving the College before the end of the academic year are reminded of the Terms and Conditions of Residence Agreement accepted when applying for a place in College, and the conditions governing leaving. This agreement is detailed in the UNE Handbook, under College Residence Arrangements and Charges. Your RF has a copy of this book. Leaving College can affect the rate at which rent is payable. Please check with the Office if you have any questions. (See Section B of this Handbook under Conditions of Residence and Appeals relating to withdrawal from Residence).

Telephone System and Voice Mail

Once your Communication Fee has been paid, your telephone, voicemail and IT connection will be activated which will enable you to receive calls, make calls within the university and use the internet.

To activate outgoing calls you will be required to place a credit on your account in advance, payable at the College Office. A minimum of $20 will be accepted. Please note that the phone system runs through the University PABX.

NOTE: Abuse of phones and pin numbers will incur a $55 (GST incl) fine plus any further costs as are appropriate to the incident and/or may be referred to Telstra or the Police.

Reverse Charge calls

Accepting a reverse charge call is not permitted on this system. Any phone on which a reverse charge call is accepted will automatically incur an administrative charge of $55 (GST incl) for each ‘offence’ plus double the cost of the phone call.

To Make an Outgoing Call

Dial 0 to get an outside line (you will hear the dial tone), then the number you want to call (you will then get another dial tone) at this point put in your PIN to become connected.

To call other colleges or any number within the University, leave off the “02 6773” from the beginning of the phone number. The last four digits are the UNE extension number (eg. D&S Office x6700). Simply dial these four numbers.

Checking your telephone account

On request, a print out of your telephone account is available, for a small charge. If you require an update on your account at any time just dial extension 5100 and follow the recorded directions.

Voicemail

To set up your answering service please dial 2000 and follow the prompts. It is advised that you make your password the same as your PIN number.

Fax Services

The Drummond and Smith College Fax number is (02) 6773 6999. Residents can use the service through the office. Costs of faxes are available from the office.

Some General Points on Telephone Usage

It is illegal to use a PIN allocated to another person without their expressed permission. Nuisance calls and messages often cause distress to the recipients and should not be made. It is possible to trace nuisance calls if you are having a problem with them. Notify your RF for assistance.

Unwanted Calls

Always hang up immediately on an unwelcome caller. If an unwelcome caller persists contact the Office as soon as possible. Given that most calls can be traced, and that permanent line traces can be put in place, there is an excellent chance of identifying unwanted callers. To maintain all College members’ privacy please don’t give out other peoples’ phone numbers. The Office and RST operate on this policy to help ensure you do not get unwanted calls.

On-line Computer Connection

Each study bedroom is wired to the UNE computer network. Connection through this service enables residents to access the Local Area Network and Internet using their private computer. Details of requirements for access and the charges associated with this service are available from the Office.

Use of Electrical Equipment

Residents wishing to use their own electrical equipment in University owned Residences are to have the items ‘safety tagged’ before use. This applies to all electrical equipment.

Please note that double adaptors are not to be used in the college due to fire risk. Power boards are acceptable, however, these are also regarded as equipment, which will require tagging. It is suggested that you use a power board with individual switches for each outlet and that any spare outlets are covered with the appropriate safety plugs. The fire brigade has advised that doing so will substantially reduce the risk of electrical fires.

Please advise the College Office if you do not have all electrical items in your room tagged. Please ensure that an electrician tags your items before your arrival at College.

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Refrigerators

Residents are permitted to have refrigerators in their rooms, however, they should ensure that there is a drip tray underneath and that the House Staff are able to clean behind it on a regular basis.

Mail

College Address - All mail to residents should be addressed to:

Resident’s Name, Drummond and Smith College, University of New England Armidale, NSW 2351

Mail Distribution - Your mail is placed in the pigeonholes in the main foyer at about 2.30pm Monday to Friday. Large items as well as registered and certified mail are held in the Office. The office bag for outgoing mail is cleared at about 1pm Monday to Friday.

During the holidays, all mail is held unless you have made arrangements with the office to redirect it. Redirection costs $1 and requires you to fill in a sheet of labels provided by the Office.

Fees

For any queries about Fees, please contact the Central Admisitration Office.

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CRICOS Provider Number: 00003G | ABN: 75 792 454 315

Published: 10th Dec 2009 © UNE – Disclaimer | Privacy | Feedback | Ruth Hodgson
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